r22532 - gnucash-docs/trunk/help/C - Bug#684709: Some rearrangement of text and chapters.
Cristian Marchi
cmarchi at code.gnucash.org
Mon Nov 5 14:49:33 EST 2012
Author: cmarchi
Date: 2012-11-05 14:49:32 -0500 (Mon, 05 Nov 2012)
New Revision: 22532
Trac: http://svn.gnucash.org/trac/changeset/22532
Modified:
gnucash-docs/trunk/help/C/Help_ch_Account-Actions.xml
gnucash-docs/trunk/help/C/Help_ch_GUIMenus.xml
gnucash-docs/trunk/help/C/Help_ch_Tools_Assistants.xml
Log:
Bug#684709: Some rearrangement of text and chapters.
Modified: gnucash-docs/trunk/help/C/Help_ch_Account-Actions.xml
===================================================================
--- gnucash-docs/trunk/help/C/Help_ch_Account-Actions.xml 2012-11-05 19:11:05 UTC (rev 22531)
+++ gnucash-docs/trunk/help/C/Help_ch_Account-Actions.xml 2012-11-05 19:49:32 UTC (rev 22532)
@@ -806,191 +806,247 @@
<sect1 id="acct-reconcile">
<title>Reconciling an Account to a Statement</title>
+
<para>Reconciliation of Accounts in <application>&app;</application> with statements from a bank or other
institution is a way of double checking the accuracy of your (and your banks) transactions and the balance
- of your accounts. It also is useful to track uncleared checks and other outstanding transactions. </para>
+ of your accounts. It also is useful to track uncleared checks and other outstanding transactions.</para>
+ <para>The reconciling process in <application>&app;</application> involves two dialogs: the
+ <xref linkend="tool-reconcile" /> dialog followed by the <xref linkend="rec-win" /> window. They provide access
+ to various <application>&app;</application> functions to make it easy to enter and update
+ account information during the reconciliation.</para>
+
+ <tip>
+ <para>The Reconcile window is accessed from the account tree window or the account register window by
+ going to <menuchoice><guimenu>Actions</guimenu><guimenuitem>Reconcile...</guimenuitem></menuchoice>
+ or using the menu shortcut <keycombo><keycap>Alt</keycap><keycap>A</keycap></keycombo>, <keycap>R</keycap>.</para>
+ </tip>
+
<para>The <emphasis>Summary Bar</emphasis> at the bottom of the Account Register Window indicates the amounts
- of Present (Balance), Future (Balance), Cleared (Transactions), Reconciled (Transactions) and
- Projected Minimum. On-line account information can be used to
- mark which transactions the bank has processed by changing the R (reconciliation status)
- column in the register from n (new) to c (cleared). The bank statement is then used
- with the Reconcile Window to reconcile the account which changes the R field to y
- (reconciled).</para>
+ of <guilabel>Present</guilabel> (Balance), <guilabel>Future</guilabel> (Balance), <guilabel>Cleared</guilabel>
+ (Transactions), <guilabel>Reconciled</guilabel> (Transactions) and
+ <guilabel>Projected Minimum</guilabel>. On-line account information can be used to
+ mark which transactions the bank has processed by changing the <guilabel>R</guilabel> (reconciliation status)
+ column in the register from <guilabel>n</guilabel> (new) to <guilabel>c</guilabel> (cleared). The bank statement is then used
+ with the <guilabel>Reconcile</guilabel> window to reconcile the account which changes the <guilabel>R</guilabel> field to
+ <guilabel>y</guilabel> (reconciled).</para>
- <para>The Reconciling Windows are accessed in the Account Tree Window or the Account Register Window by
- going to <menuchoice><guimenu>Actions</guimenu><guimenuitem>Reconcile...</guimenuitem></menuchoice>
- (menu shortcut <keycombo><keycap>Alt</keycap><keycap>A</keycap></keycombo>, <keycap>R</keycap>).</para>
+ <sect2 id="tool-reconcile">
+ <title>Reconciling Information</title>
+ <para>The <guilabel>Reconcile Information</guilabel> dialog is used to indicate the closing <guilabel>Statement Date</guilabel>
+ and the <guilabel>Starting Balance</guilabel> (fixed from last reconciliation) and <guilabel>Ending Balance</guilabel>
+ from the statement. The <guilabel>Include Sub-accounts</guilabel> check-box is used if one or more subaccounts are used to track
+ the account you are reconciling. The <guibutton>Enter Interest Payment</guibutton> button is used to add a transfer to the
+ accounts for an interest payment. If selected a dialog will be displayed to add the
+ <xref linkend="tool-ent-int" /> to the account.</para>
+ <note>
+ <para>The <guibutton>Enter Interest Payment</guibutton> button is shown only if you are reconciling an account of
+ <emphasis>Bank</emphasis> type.</para>
+ </note>
- <sect2 id="tool-reconcile">
-<!-- <title>Reconciling Windows</title>
+ <para>When you have entered all relevant data, press <guibutton>Ok</guibutton> to proceed to the
+ <xref linkend="rec-win" /> dialog or <guibutton>Cancel</guibutton> to discard the reconciliation process.</para>
- <para>The Reconciling Windows are used to reconcile bank statements to
- <application>&app;</application> accounts. They provide access to various <application>&app;</application> functions to
- make it easy to enter and update account information during the
- reconciliation.</para>
+ <sect3 id="tool-ent-int">
+ <title>Interest Payment</title>
+ <para>There are three panes in the <guilabel>Interest Payment</guilabel> dialog. At the bottom is a
+ button called <guibutton>No Auto Interest Payments for this Account</guibutton> which will cancel the
+ dialog. The top pane contains the <guilabel>Payment Information</guilabel>.</para>
- <sect3 id="rec-info">-->
- <title>Reconciling Information Window</title>
+ <itemizedlist>
+ <listitem>
+ <para><guilabel>Amount:</guilabel> Enter the amount of the interest payment.</para>
+ </listitem>
- <para>The Reconcile Information dialog is used to indicate the closing statement date
- and the starting (fixed from last reconciliation) and ending balance from the statement. The <guilabel>Include
- Sub-accounts</guilabel> check-box is used if two or more accounts are used to track a single
- bank account. The <guilabel>Enter Interest Payment</guilabel> button is used to add a transfer to the
- accounts for an interest payment. If selected a dialog will be displayed to add the interest
- payment to the account.</para>
+ <listitem>
+ <para><guilabel>Date:</guilabel> Select the date for the interest payment.</para>
+ </listitem>
- <para>There are three panes in the Interest Payment dialog. At the bottom is a
- button called <guibutton>No Auto Interest Payments for this Account</guibutton> which will cancel the
- dialog. The top pane contains the Payment Information.</para>
+ <listitem>
+ <para><guilabel>Num:</guilabel> Enter a number for the transaction (optional).</para>
+ </listitem>
- <itemizedlist>
- <listitem>
- <para><guilabel>Amount:</guilabel> Enter the amount of the interest payment.</para>
- </listitem>
+ <listitem>
+ <para><guilabel>Description:</guilabel> Enter an informational description for the transaction.</para>
+ </listitem>
- <listitem>
- <para><guilabel>Date:</guilabel> Select the date for the interest payment.</para>
- </listitem>
+ <listitem>
+ <para><guilabel>Memo:</guilabel> Enter a note about the transaction (optional).</para>
+ </listitem>
+ </itemizedlist>
- <listitem>
- <para><guilabel>Num:</guilabel> Enter a number for the transaction (optional).</para>
- </listitem>
- <listitem>
- <para><guilabel>Description:</guilabel> Enter an informational description for the transaction.</para>
- </listitem>
+ <para>The <guilabel>Reconcile Account</guilabel> pane highlights in the tree the account that the
+ interest payment will be transferred to or from.</para>
- <listitem>
- <para><guilabel>Memo:</guilabel> Enter a note about the transaction (optional).</para>
- </listitem>
- </itemizedlist>
+ <para>The <guilabel>Payment From</guilabel> pane contains a list of accounts where you can select the source
+ account.</para>
+
+ <note>
+ <para>If the payment is for a credit or loan account then usually the payment would be from an
+ <emphasis>Expense</emphasis> account. If the payment is for a checking or savings account then
+ usually this would be from an <emphasis>Income</emphasis> account.</para>
+ </note>
- <para>The next window contains a list of accounts for the <quote>Payment From</quote> account. If the
- payment is for a credit or loan account then usually this would be from an Expense
- account. If the payment is for a checking or savings account then usually this would
- be from an Income account. The Show Income/Expense check-box shows or hides the
- Income and Expense accounts.</para>
+ <tip>
+ <para>The <guibutton>Show Income/Expense</guibutton> check-box shows or hides the
+ <emphasis>Income</emphasis> and <emphasis>Expense</emphasis> accounts.</para>
+ </tip>
- <para>Select <guibutton>OK</guibutton> to enter the interest transaction and return to the initial
- reconciliation screen.</para>
+ <para>Select <guibutton>OK</guibutton> to enter the interest transaction (or <guibutton>Cancel</guibutton>
+ the payment) and return to the initial reconciliation screen.</para>
- <para><!--The next pane contains the Reconcile Account. This shows the account that the
- interest payment will be transferred to or from.--></para>
+ </sect3>
+
</sect2>
<sect2 id="rec-win">
- <title>Reconcile Window</title>
+ <title>Reconcile</title>
+ <note>
+ <para>For a detailed description of menu items and buttons on the reconcile window, see
+ <xref linkend="rcn-menu" />.</para>
+ </note>
- <para><!--The parts of the Reconcile Window are described in the Tool Windows section of
- <application>&app;</application> Windows. This window is used to open the account and to add transaction
- information to the account in order to reconcile the account to the bank statement.
- --></para>
+ <para>The <guilabel>Reconcile</guilabel> dialog is where the actual process of matching your statement
+ to <application>&app;</application> data takes place on a per transaction basis.</para>
+ <para>The <guilabel>Reconcile</guilabel> dialog is composed by a <emphasis>toolbar</emphasis> and three
+ panes; <guilabel>Funds In</guilabel> on the left, <guilabel>Funds out</guilabel> on the right and a balance pane.</para>
+
+ <note>
+ <para>If you enabled the option <guilabel>Use formal accounting labels</guilabel> in the
+ <guilabel>Accounts</guilabel> section of the <application>&app;</application> preferences,
+ you will see <guilabel>Debits</guilabel> and <guilabel>Credits</guilabel> panes instead of
+ <guilabel>Funds In</guilabel> and <guilabel>Funds Out</guilabel> panes.</para>
+ </note>
- <para>The set of unreconciled transactions in the Funds In and Funds Out panes can
- be changed by using the menus and <emphasis>Toolbar</emphasis> to access the account and transaction
- information. If you wish to postpone the reconciliation until later use the
- <menuchoice><guimenu>Reconcile</guimenu><guimenuitem>Postpone</guimenuitem></menuchoice>
- menu item (menu shortcut <keycombo><keycap>Ctrl</keycap><keycap>P</keycap></keycombo>) or pressing the
- <guibutton>Postpone</guibutton> icon. If you wish to cancel the reconciliation use the
- <menuchoice><guimenu>Reconcile</guimenu><guimenuitem>Cancel</guimenuitem></menuchoice> menu item or press the
- <guibutton>Cancel</guibutton> icon.</para>
+ <para>The <guilabel>Funds In</guilabel> and <guilabel>Funds Out</guilabel> pane shows all unreconciled
+ deposits to the account. Both panes are composed by five columns.</para>
- <para>Select each unreconciled transaction matching a transaction on the statement so a
- green tick appears in the R column. The Balance pane changes to reflect each
- selected transaction until the Ending Balance equals the Reconciled Balance and the
- Difference is zero. Once this is done select the <guibutton>Finish</guibutton> button or
- <menuchoice><guimenu>Reconcile</guimenu><guimenuitem>Finish</guimenuitem></menuchoice>
- (menu shortcut <keycombo><keycap>Ctrl</keycap><keycap>F</keycap></keycombo>) to finish the reconcile process.</para>
+ <tip>
+ <para>To order the listed transactions with a preferred criteria, click on the relevant column header.
+ To reverse the selected order click a second time on the column header.</para>
+ </tip>
- </sect2>
+ <variablelist>
+ <varlistentry>
+ <term><guilabel>Date</guilabel></term>
+ <listitem>
+ <para>The date of the unreconciled transaction.</para>
+ </listitem>
+ </varlistentry>
- <sect2 id="rec-main">
- <title>Reconciling Window</title>
+ <varlistentry>
+ <term><guilabel>Num</guilabel></term>
+ <listitem>
+ <para>The number of the unreconciled transaction.</para>
+ </listitem>
+ </varlistentry>
- <para>The <guilabel>Funds In</guilabel> pane shows all unreconciled deposits to the
- account.</para>
+ <varlistentry>
+ <term><guilabel>Description</guilabel></term>
+ <listitem>
+ <para>The Description of the unreconciled
+ transaction.</para>
+ </listitem>
+ </varlistentry>
- <itemizedlist>
+ <varlistentry>
+ <term><guilabel>Amount</guilabel></term>
<listitem>
- <para><guilabel>Date</guilabel>: The date of the unreconciled transaction.</para>
+ <para>The Amount of the unreconciled transaction.</para>
</listitem>
+ </varlistentry>
- <listitem>
- <para><guilabel>Num</guilabel>: The number of the unreconciled transaction.</para>
- </listitem>
+ <varlistentry>
+ <term><guilabel>R</guilabel></term>
+ <listitem>
+ <para>Shows a green tick if the transaction will be
+ reconciled when done.</para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
- <listitem>
- <para><guilabel>Description</guilabel>: The Description of the unreconciled
- transaction.</para>
- </listitem>
+ <para>To mark a transaction as reconciled just click on it and a green checkmark will appear
+ on the relevant <guilabel>R</guilabel> column.</para>
- <listitem>
- <para><guilabel>Amount</guilabel>: The Amount of the unreconciled transaction.</para>
- </listitem>
+ <note>
+ <para>Under each pane a <guilabel>Total</guilabel> for
+ reconciled transactions is shown.</para>
+ </note>
- <listitem>
- <para><guilabel>R</guilabel>: Shows a green tick if the transaction will be
- reconciled when done.</para>
- </listitem>
- </itemizedlist>
+ <para>The balance pane shows a summary of the balances used in
+ reconciliation.</para>
- <para>The <guilabel>Funds Out</guilabel> pane shows all unreconciled expenses from the
- account.</para>
+ <variablelist>
+ <varlistentry>
+ <term><guilabel>Statement Date</guilabel></term>
+ <listitem>
+ <para>The date on the statement set on the <xref linkend="tool-reconcile" />.</para>
+ </listitem>
+ </varlistentry>
- <itemizedlist>
- <listitem>
- <para><guilabel>Date</guilabel>: The date of the unreconciled transaction.</para>
- </listitem>
+ <varlistentry>
+ <term><guilabel>Starting Balance</guilabel></term>
+ <listitem>
+ <para>The balance at the end of the last reconciliation.</para>
+ </listitem>
+ </varlistentry>
- <listitem>
- <para><guilabel>Num</guilabel>: The number of the unreconciled transaction.</para>
- </listitem>
+ <varlistentry>
+ <term><guilabel>Ending Balance</guilabel></term>
+ <listitem>
+ <para>The balance entered from the statement.</para>
+ </listitem>
+ </varlistentry>
- <listitem>
- <para><guilabel>Description</guilabel>: The Description of the unreconciled
- transaction.</para>
- </listitem>
+ <varlistentry>
+ <term><guilabel>Reconciled Balance</guilabel></term>
+ <listitem>
+ <para>The balance of selected transactions.</para>
+ </listitem>
+ </varlistentry>
- <listitem>
- <para><guilabel>Amount</guilabel>: The Amount of the unreconciled transaction.</para>
- </listitem>
+ <varlistentry>
+ <term><guilabel>Difference</guilabel></term>
+ <listitem>
+ <para>The difference between the <guilabel>Reconciled</guilabel> and
+ <guilabel>Ending</guilabel> balances.</para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
- <listitem>
- <para><guilabel>R</guilabel>: Shows a green tick if the transaction will be
- reconciled when done.</para>
- </listitem>
- </itemizedlist>
+ <para>The set of unreconciled transactions in the <guilabel>Funds In</guilabel> and <guilabel>Funds Out</guilabel> panes can
+ be changed by using the menus and <emphasis>Toolbar</emphasis> to access the account and transaction
+ information. You can create a <guibutton>New</guibutton> transaction, <guibutton>Edit</guibutton> a selected transaction,
+ add a <guilabel>Balance</guilabel> transaction (of the same amount as listed under <guilabel>Difference</guilabel> in the balance pane),
+ and delete the selected transaction.</para>
- <para>The <guilabel>Balance</guilabel> pane shows the balances used in
- reconciliation.</para>
+ <tip>
+ <para>To modify a listed transaction, double click on it.</para>
+ </tip>
- <itemizedlist>
- <listitem>
- <para><guilabel>Starting Balance</guilabel>: The balance at the end of the last
- reconciliation.</para>
- </listitem>
+ <para>By pressing the <guilabel>Open</guilabel> icon the register of the account to reconcile will be opened.</para>
+
+ <para>If you wish to postpone the reconciliation until later use the
+ <menuchoice><guimenu>Reconcile</guimenu><guimenuitem>Postpone</guimenuitem></menuchoice>
+ menu item (menu shortcut <keycombo><keycap>Ctrl</keycap><keycap>P</keycap></keycombo>) or pressing the
+ <guibutton>Postpone</guibutton> icon. If you wish to cancel the reconciliation use the
+ <menuchoice><guimenu>Reconcile</guimenu><guimenuitem>Cancel</guimenuitem></menuchoice> menu item or press the
+ <guibutton>Cancel</guibutton> icon.</para>
- <listitem>
- <para><guilabel>Ending Balance</guilabel>: The balance entered from the
- statement.</para>
- </listitem>
+ <para>All previous command are also available in the <guilabel>Reconcile</guilabel> dialog menu.</para>
- <listitem>
- <para><guilabel>Reconciled Balance</guilabel>: The balance of selected
- transactions.</para>
- </listitem>
+ <para>Select each unreconciled transaction matching a transaction on the statement so a
+ green tick appears in the <guilabel>R</guilabel> column. The <guilabel>Balance</guilabel> pane changes to reflect each
+ selected transaction until the <guilabel>Ending Balance</guilabel> <emphasis>equals</emphasis>
+ the <guilabel>Reconciled Balance</guilabel> and the <guilabel>Difference</guilabel> is <emphasis>zero</emphasis>.
+ Once this is done select the <guibutton>Finish</guibutton> button or
+ <menuchoice><guimenu>Reconcile</guimenu><guimenuitem>Finish</guimenuitem></menuchoice>
+ (menu shortcut <keycombo><keycap>Ctrl</keycap><keycap>F</keycap></keycombo>) to finish the reconcile process.</para>
+ </sect2>
- <listitem>
- <para><guilabel>Difference</guilabel>: The difference between the Reconciled and
- Ending Balances.</para>
- </listitem>
- </itemizedlist>
-<!-- </sect3>-->
- </sect2>
+ </sect1>
- </sect1>
-
</chapter>
Modified: gnucash-docs/trunk/help/C/Help_ch_GUIMenus.xml
===================================================================
--- gnucash-docs/trunk/help/C/Help_ch_GUIMenus.xml 2012-11-05 19:11:05 UTC (rev 22531)
+++ gnucash-docs/trunk/help/C/Help_ch_GUIMenus.xml 2012-11-05 19:49:32 UTC (rev 22532)
@@ -735,7 +735,7 @@
<entry><para><guimenuitem>Reconcile...</guimenuitem></para></entry>
<entry nameend="c3" namest="c2">
- <para>Starts the Account Reconcile assistant. <xref linkend="tool-reconcile"></xref></para></entry>
+ <para>Open the Reconcile window. <xref linkend="acct-reconcile"></xref></para></entry>
</row>
<row>
@@ -2660,7 +2660,8 @@
<entry><para><guimenuitem>Reconcile...</guimenuitem></para></entry>
<entry nameend="c3" namest="c2">
- <para>Starts the Account Reconcile assistant. <xref linkend="tool-reconcile"></xref></para></entry>
+ <para>Start the Reconcile process for the selected account. <xref linkend="acct-reconcile"></xref></para>
+ </entry>
</row>
<row>
<entry><para><guimenuitem>Stock Split...</guimenuitem></para></entry>
@@ -2926,7 +2927,7 @@
<row>
<entry><para><guibutton>Reconcile</guibutton></para></entry>
- <entry><para>Start the Reconcile process for the selected account. <xref linkend="tool-reconcile"></xref>
+ <entry><para>Start the Reconcile process for the selected account. <xref linkend="acct-reconcile"></xref>
</para>
</entry>
</row>
@@ -3759,7 +3760,7 @@
</sect1>
-<sect1>
+<sect1 id="rcn-menu">
<title>Reconcile Window</title>
<para>To simplify navigation the following are the topics covered in this section;
<xref linkend="reconcile-display"></xref>,
Modified: gnucash-docs/trunk/help/C/Help_ch_Tools_Assistants.xml
===================================================================
--- gnucash-docs/trunk/help/C/Help_ch_Tools_Assistants.xml 2012-11-05 19:11:05 UTC (rev 22531)
+++ gnucash-docs/trunk/help/C/Help_ch_Tools_Assistants.xml 2012-11-05 19:49:32 UTC (rev 22532)
@@ -2149,8 +2149,8 @@
</table>
</sect2>
</sect1>
-
- <sect1 id="trans-sched-slr">
+
+ <sect1 id="trans-sched-slr">
<title>Since Last Run Assistant</title>
<para>The <guilabel>Since Last Run</guilabel> assistant is run automatically when
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