From 5dc023fb5c2d0737a563aeada5c2e9e872c66fde Mon Sep 17 00:00:00 2001 From: Yawar Amin Date: Tue, 28 Sep 2010 00:06:02 -0400 Subject: [PATCH 2/2] Spruce up DocBook tags usage and delete redundant note Delete guilabel tags below section titles with same wording (redundant). Delete note about debit and credit effects on asset accounts because it's effectively the same as note `More on Debits and Credits' at the end of Section 3.2.2 (Income and Expense Accounts). Replace GnuCash name with defined app entity. Use tip tags for tips. Use an xref tag for a reference. --- guide/C/ch_accts.xml | 7 +------ guide/C/ch_oth_assets.xml | 44 ++++++++++++++++++++++++-------------------- 2 files changed, 25 insertions(+), 26 deletions(-) diff --git a/guide/C/ch_accts.xml b/guide/C/ch_accts.xml index 8459380..d3bdcee 100644 --- a/guide/C/ch_accts.xml +++ b/guide/C/ch_accts.xml @@ -136,11 +136,6 @@ Translators: (Income), and 1 expense account (Expense). - Please Note: For all &app; asset accounts, a - debit (left-column value entry) increases the account - balance and a credit (right-column value entry) - decreases the balance. - These &app; account types are presented in more detail below. @@ -200,7 +195,7 @@ Translators: Other Assets No matter how diverse they - are, GnuCash handles many other situations easily. The group + are, &app; handles many other situations easily. The group category, Other Assets, covers all assets not listed above. Accounts are repositories of information used to track or record diff --git a/guide/C/ch_oth_assets.xml b/guide/C/ch_oth_assets.xml index 82dcd3b..2afa23b 100644 --- a/guide/C/ch_oth_assets.xml +++ b/guide/C/ch_oth_assets.xml @@ -45,8 +45,8 @@ Translators: Other Assets Described - Current Assets Described - Current Assets are those activities whose + Current Assets + Current Assets are those activities whose normal expected life would be one year or less. Such activities could be tracking reimbursable expenses, travel advances, short-term loans to a friend or family member, prepaid expenses, annual insurance @@ -56,9 +56,9 @@ Translators: - Long-term (Fixed) Assets Described - Long-term (Fixed) Assets are those - activities whose normal expected life exceeds 1 or more years. This + Long-term (Fixed) Assets + Long-term (Fixed) Assets are those + activities whose normal expected life exceeds one or more years. This grouping covers both tangible and intangible assets. Examples of tangible assets are land, buildings, and vehicles (cars, trucks, construction equipment, factory presses, etc.) Intangible assets @@ -78,7 +78,7 @@ Translators: Short-term Receivables - Short-term Receivables. This kind of account + This kind of account is useful to reflect an agreement made with someone you trust. Suppose you lent someone $500 and he agreed to repay you $50 a month. If he paid on time, the loan you made would be paid off within a year, @@ -89,16 +89,18 @@ Translators: $500. Each time you receive Joe’s payment you record $50 debit (increase) to Bank and credit (decrease) LoanToJoe. - [Note: don’t become confused by the use of the word Loan. + + Don’t become confused by the use of the word Loan. Loan-To is the tipoff that you really have a receivable, that is, you will receive from Joe, the money you previously loaned. Until he actually pays the money owed you, you reflect his debt in your books by an account describing your expectation–you will receive the - money owed you, hence the word receivable.] + money owed you, hence the word receivable. + Reimbursable Expenses - Reimbursable Expenses. This kind of activity + This kind of activity is one in which you spend your own money on behalf of someone else (your employer, perhaps) and later you receive repayment of what you spent. The case might be a business trip. The employer has a policy @@ -159,18 +161,20 @@ Translators: Reimbursable Expense account. If not, reconcile until you identify the difference. - [Sometimes there are small differences that don’t match an + + Sometimes there are small differences that don’t match an individual entry. In those cases divide the amount by 2 or by 9. If the unresolved amount is divisible by two, it suggests that both you and the employer entered the item in the same manner: both as debits or both as credits. If it is divisible by 9, then likely one of you transposed adjoining numbers; e.g., one entered 69 and the other entered 96. If the difference is divisible neither by 2 or by 9, then - it could be that more than one error is present.] + it could be that more than one error is present. + Travel Advances - Travel Advances. These are very similar to + These are very similar to Reimbursable Expenses. The difference is that someone gives you money first; you spend it, and then you give a report accounting for what you spent it on. The report is supported by invoices establishing @@ -214,14 +218,14 @@ Translators: manner causes the account to always show the amount that is owed the employer. - See the Reimbursable Expense discussion above for what to do if + See above for what to do if the employer does not accept an item the employee put on the travel advance reimbursement request report. The difference resolution effort is essentially the same for both types of accounts. Prepaid Premiums or Prepaid Rent - Prepaid Premiums or Prepaid Rent. Some types of + Some types of expenses are usually billed as semi-annual or annual amounts. For example, the insurance industry will bill home insurance annually, while car insurance premiums can be annual or semi-annual. For those @@ -250,7 +254,7 @@ Translators: Suspense or Wash Accounts - Suspense or Wash Accounts. The purpose of + The purpose of these accounts is to provide a device to track change of mind situations. The objective of these accounts is to provide a temporary location to record charges and credits that are not to be included permanently in @@ -344,7 +348,7 @@ Translators: improvements, intangibles, vehicles and other equipment. Land - Land is not a wasting asset. That is, it + Land is not a wasting asset. That is, it does not get used up over time and rarely suffers damage such that it loses value. For that reason, it usually is recorded at cost at the time of purchase. Appreciation in its value over decades is not recorded @@ -373,7 +377,7 @@ Translators: Buildings - Buildings are the man-made caves in which + Buildings are the man-made caves in which much of life’s human interaction occurs. These structures are wasting assets, because in their use they or their components gradually wear. Over time they begin to lose some of their function and they can suffer @@ -394,7 +398,7 @@ Translators: Leasehold Improvements - Leasehold Improvements. When a business does + When a business does not own the building where it operates, and instead has a long-term lease, it is not uncommon for the business tenant to make improvements to the premises so that the structure obtains both function and appearance @@ -409,7 +413,7 @@ Translators: Vehicles or Equipment - Vehicles or Equipment of all kinds usually + Vehicles or Equipment of all kinds usually last for several years, but their useful lives are much shorter than that of assets that have little movement in their functioning. Because they do wear out over time, common accounting practice in business is @@ -426,7 +430,7 @@ Translators: Intangibles - Intangibles. The mechanics of accounting (debiting + The mechanics of accounting (debiting and crediting appropriate accounts) for these assets are relatively simple, much the same as for any of the above assets. Where the difficulty lies is in their valuation, which is an advanced topic and not something that -- 1.7.0.2