Must we always reconcile transactions in both accounts?
David Hampton
hampton-gnucash at rainbolthampton.net
Sun Oct 29 11:35:14 EST 2006
On Sun, 2006-10-29 at 16:17 +0000, Andy Gimblett wrote:
> Hi there!
>
> I'm a newbie gnucash user, running 1.8.12 on FreeBSD 6.1, and I have a
> (probably naive) question regarding reconciliation. In short: is it
> always required to reconcile a transaction (separately) in both
> affected accounts?
No. Some accounts generally don't get reconciled.
> Here's the long version, in case that doesn't make sense... Suppose I
> have two accounts:
>
> Assets:Current account (ie a normal "checking" account)
> Assets:Wallet (ie my cash in hand/pocket)
>
> I withdraw some cash (eg at an ATM), and money flows from the current
> account into the wallet account. Now... When I come to reconcile, I
> look at my current account statement, see the withdrawl, it matches
> what I've entered, so I mark it as reconciled. Specifically, as I see
> it, I do the following:
>
> 1. Open the "Assets:Current account" account.
> 2. Select the "Actions->Reconcile" menu item.
> 3. Confirm the ending balance.
> 4. Tick that transaction as reconciled.
> 5. Finish.
>
> So far so good?
>
> Now comes the confusion... The transaction is still not reconciled as
> far as the "Assets:Wallet" account is concerned, as far as I can see.
> So I have to open _that_ account too, and mark the withdrawl
> reconciled there. Right?
If you want both sides of the transaction reconciled. You would open
your wallet, count the money in it, and then reconcile the Assets:Wallet
account against that amount.
> Now, I can see the sense of this in certain situations. For example,
> paying off my credit card with a bank transfer from my current
> account, I really do want to reconcile that in both accounts, at
> different times (ie when I receive their respective statements).
In this case you have statements for each of the two accounts that you
are reconciling.
> For many other settings, however, it seems to be less sensible. It
> seems to me that I'd want either:
>
> a) the ability to say "reconcile this transaction in both accounts,
> not just this one".
This doesn't make sense unless you are simultaneously reconciling
against two (or more) different statements.
> b) some accounts just don't get reconciled.
Right.
> Am I heading in the right direction here? Does a facility for a)
> exist? Is b) an appropriate strategy, otherwise? Or am I missing
> something?
>
> To conclude, here's another example: suppose I bought some groceries
> using my credit card. Money flows from "Liabilities:Credit card" to
> "Expenses:Groceries". I clearly need to reconcile the credit card
> account when I get the statement, but does it make sense to reconcile
> the groceries account too?
Does someone send you a statement saying that you bought X dollars worth
of groceries this month? :-)
David
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