A/R question

[Derek Atkins]

Hi,

Cam Ellison <cam at ellisonet.ca> writes:

> Derek Atkins wrote:
>>
>> Unfortunately, depending on the errors, it might mean going in
>> and deleting and re-creating the payments.  You should look for some
>> auto-payment-forward transactions.  Most likely you'll need to delete
>> those and a bunch of payments and then re-run the Process Payments.
>>
>>   
> This turns out to be really complicated: deleting means deleting the
> invoice entry itself, tracking down the transactions that make up the
> invoice and deleting them, and so on.  A very thankless job, in my
> opinion.  Reposting the invoice is a weird experience: using Find to
> access the already-posted invoice causes an unposted version to
> appear. 

Yeah, the system just isn't designed to handle the A/R account going away.

> I think this is a bug: you should be able to shift the invoice and
> related transactions to the parent account, and either have the report
> recognize this, or have the relevant owner guids changed to align with
> the parent.

Yeah, I can see it called a bug.  I can also see it called a design
decision ;)

> In the meantime, it may make more sense to simply change the ownership
> of the invoice.  Do I assume correctly that the entire guid string
> uniquely identifies the account? 

Not sure what you mean by "the ownership of the invoice".  Yes, the
accounts are all referenced by GUID, but I definitely do not recommend
that you go in and manipulate them by hand.

At this point I'd recommend you revert back to an older file from before
you deleted the extra AR accounts and once they are zeroized just hide
them and move forward using other accounts.  You could change the
account type to 'Asset' so they stop showing up on reports or in the
Post dialog.

> Cheers
>
> Cam

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-derek

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
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