Will it do invoicing / payroll?

[Frank_B]

Tom:

I'm new to this type of message board as well, so I hope this works....


Thomas Bullock wrote:
> 
> 
>>From my perspective you need a project costing system that organizes your
work around each work project.  A project in my frame of reference is a cost
center associated with a customer's contract.   It is a place in your system
that collects labor (your employees' piecework charges), material (from
inventory or purchased specifically for the project reported on), and
overhead costs (various: shop supplies, payroll taxes, etc) as the work
moves toward completion.  Based on your software's ability and your
agreement with your customer you either have progress  billings (shown by
invoice) at specified and agreed on intervals during the life of the
project, or you have a billing for everything at project end (again shown on
your invoice).
> 
> With this system the project is the focus and you can say that the invoice
> simply lays out in as much or little detail as you decide to authorize the
> relevant parts of the project that you have to report to the customer. 
> The invoice is not keeping track of these things, but your project costing
> software is.  In my parlance an invoice is a type of report, though GC
> does not treat it formally as such, since those mainly reflect financial
> aspects of the business to the owner(s).<
> 
> Whew!  This may be much more than I had in mind.  I'm just a little
> guy....  :)
> 
> My business does paint repair on vehicles.  Each vehicle is, I assume, a
> project, according to what you have said.  Typically one or two people
> will do work on the same unit.  One unit, one invoice.  Each worker may
> have his/her own costs for materials.  I keep track of heat, light, rent,
> etc as a global expense, which I post monthly.  It is not split down per
> unit.
> 
> I had envisioned worker input as follows:  A form that would hold a unique
> invoice number, vehicle ID number (and a few other items like colour,
> paint code, etc.), worker ID, a brief description of the work done, the
> cost of materials used, and the wage paid for the labour on this unit. 
> These are mostly expenses.  An office worker would take this information,
> input the amount charged to the customer, and generate an invoice that is
> returned to the owner of the vehicle.  While my current system does do a
> breakdown on charges for each item on the invoice, this is not a
> necessity.
> 
> Does this make sense?
> 
> Thanks.
> 
> Frank.
> 
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