QuickBooks to GnuCash -- Apologies for wrong question

[Tom Bullock]

Hi Yawar,

Thanks for your reply and sharing your experience with me.

Yawar:  I just want to quickly point out GnuCash's account codes to
you--they seem to be exactly what you're looking for. If somehow you don't
see them in the main Accounts tab in GnuCash, you can click the drop-down
arrow on the right of the column headings (Account Name, Present, Total,
etc.) and make sure to check the Account Code column heading. It should be
the first one listed. Now you should be able to see all the account codes
right on the chart of accounts itself (once you set them up).

Tom:  The above is most uncertain for me since I have not found the place in
GC where what you describe happens.  Can you tell me how  to find those
column headings?

Also, Is there a report that generates the chart of accounts?  I have not
found one.   I have been able to display the main page and when I click on
the account code field, it lists all accounts in number order.  I can see
them if the display is fully expanded.  I am looking for a report that
automatically lists them as fully expanded and that shows the hierarchical
structure built into the chart of accounts.  Is there such a report or
listing?


Yawar:  To set up account codes, you'll have to edit each individual account
where you want a code (right-click the account and click Edit Account, or
select the account and click Edit on the toolbar). When the Edit Account
dialog box pops up, you'll see a text entry box called Account code, right
below Account name. You can enter the code there.

Tom:  Yes, I did find  that and the edit screen is the only place where I
was able to enter the account numbers.

Yawar:  Once you've entered some codes and want to try them out, just enter
a transaction as normal in the General Ledger (for example) but instead of
typing the account name, just type the account code and press Tab to go on
to the next field and have GnuCash automatically fill in the correct account
name.

Tom:  This last idea is the one I am most interested in.  How do I enter a
GL transaction?  what is the access path to do that?  

Yawar:  Since you're a new user with few transactions but an accounting
background, I recommend keeping a special backup copy of your GnuCash file
(in addition to normal backups) with all accounts set up the way you like
them, but with no transactions. This can be tremendously helpful if and when
you want to share your chart of accounts in a pre-built GnuCash file, or if
you want to close off a previous year and its transactions and start a fresh
new file.

Tom:  This is a great suggestion.  I made a backup of my chart so that I
could have a test file to practice in.  However, my original and backup both
have opening balances in them.  To implement your idea I should have a file
with all zeros for the opening balances.  That way, I have a chart that can
be used without the need to remove old data.  If I start a new fiscal year
as you suggest, I need only capture the prior ending year balances and enter
them into the new fiscal year as opening balances.  But it also allows
passing the chart to others who might want to use it for some reason and I
don't have to be concerned about showing others my personal data.

Now that I am thinking about that, I could zero out the balances.  But that
seems to me it would generate a transaction.  Since no transactions can be
deleted (only hidden, right?), that means potentially the old balances would
be viewable by someone if they wanted to take the trouble to view the data
file.  Does that mean I would need to edit the data file?  If so, how would
I do that?  Any suggestions?

Thanks again for your input.  It helps me to think about other aspects of
GC.  I appreciate your taking the time.

Tom 
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