How to Use Split Transactions to Pay Several Vendors (Not Just The Expense Accounts)

[Jane Stowe]

Hi David,

thanks for that - I've had a root around in the documentation already but
couldn't seem to see how to handle it.
I should also say in case it was confusing earlier that I'm not using
Gnucash to track my own personal finances, it's for tracking the playgroup's
finances.....just in case anyone's reading it & takes it up the wrong way.

Thanks again,
Jane.

On 4 February 2011 20:46, David T. <sunfish62 at yahoo.com> wrote:

>
>
> --- On Fri, 2/4/11, Jane Stowe <jane.stowe.boyd at gmail.com> wrote:
>
> > From: Jane Stowe <jane.stowe.boyd at gmail.com>
> > Subject: How to Use Split Transactions to Pay Several Vendors (Not Just
> The Expense Accounts)
> > To: gnucash-user at gnucash.org
> > Date: Friday, February 4, 2011, 12:22 PM
> > Hi there,
> >
> > I've a question about split transactions. I have several
> > vendors set up
> > (e.g. grocery shop, toy shop, pharmacy etc) & when I
> > buy items from these
> > shops on behalf of the playgroup where I help out, I add
> > these invoices to
> > the specific vendor (& specific expense account like
> > office supplies/food &
> > consumables etc). Sometimes I'd have a few
> > invoices/receipts & the playgroup
> > would pay me back the total.
> > So how do I use split transactions correctly to show this
> > so that the total
> > is withdrawn from the current account & the vendors
> > balances are reduced
> > accordingly?
> >
> > E.G. Bought from Toy Shop
> >    50euro .......invoice allocated to the
> > Toy
> > Shop Vendor, listing expense account as Expenses: Toys
> > & Crafts
> >         Bought from Pharmacy
> >       20euro........invoice allocated to
> > Pharmacy Vendor, listing expense account as Expenses:
> > Health & Safety
> >         Bought from Grocery
> > Shop   30euro........invoice allocated to
> > Grocery Vendor, listing expense account as Expenses: Food
> > & Consumables
> >
> > Playgroup transfers the total 100euro to me from their
> > Current account .
> >
> > When I try using the split transaction option, I don't seem
> > to be able to
> > get it so that on each of the vendors the balance has been
> > reduced
> > accordingly to zero. Instead what I end up with is the
> > total 100euro is
> > showing as withdrawn from the Assets:Current account &
> > the individual items
> > are showing up twice in various expense accounts (like Food
> > & Consumables) -
> > obviously once from when I entered the invoice on the
> > vendors & then again
> > from the split transaction. When I try to alter this so
> > that they're not
> > showing up twice, then I end up with the total amt showing
> > up in
> > 'Imbalance'. What am I missing? I know that if it was just
> > being split over
> > the expense account WITHOUT the use of vendors, it would
> > work fine. Any
> > help/ideas? Thanks.
>
> Jane--
>
> I'm not very good at this stuff, but it sounds to me like you want to read
> chapter 12 in the guide (
> http://code.gnucash.org/docs/guide/chapter_bus_ar.html). That may help you
> figure out how to manage this.
>
> David
>
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