Handling charitable donation as a discount on an invoice

[edstrom]

Hi,

I have a similar problem and I'm wondering if there isn't a better way 
to accomplish this.

For example, one of our engineers that we deal with will bill us, say, 
$1000 for some job and give us 10% discount as a non-profit station.  So 
we pay him $900 to the engineer (expense:profession fees:engineering) in 
the standard way and then have to book the other $100 as an in-kind 
donation (income/revenue:in-kind).  At year's end it'd be good to be 
able track expenses and in-kind donations together by vendor in reports.

Normally this is done by splitting a transaction by hand as suggested 
above, but then its hard to sort these split up transactions by 
contractor at year's end.

Is there a somewhat accessible way (short of changing code & 
recompiling) to configure the list of available accounts to which an 
invoice payment can be charged?  It seems like all that's needed here 
would be to add 'income:donation:in-kind' to the list of allowed payment 
accounts.


  JE

On 10/27/2014 11:51 PM, Maf. King wrote:
> Hi Kevin,
>
> I've had a thought about this.  Write out your invoice, but put details about
> the donation without specifying an account or sum of money - so just use the
> description field for a line or two.
>
> this will mean the invoice is posted showing the full amount owing.
>
> Process the payment in the usual way for the full invoice value.  Then go into
> the checking account and manually add a split to the payment transaction and
> split $100 off to expenses:whatever  (ie Assets A/R remains, reduce bank and
> add a new split)
>
> HTH,
> Maf.
>
>
> On Mon 27 October 14 21:37:34 Kevin Wilson wrote:
>> No other suggestions on this? Darn.
>>
>> On 27/10/2014 8:23 AM, Kevin Wilson wrote:
>>> Thanks Mike. I understand what you're saying, but in this case the
>>> invoice was issued and paid way back in January, so I have to deal
>>> with it as-is.
>>>
>>> Kevin
>>>
>>> On 27/10/2014 5:48 AM, Mike or Penny Novack wrote:
>>>>> Is there a way to post a charitable donation directly to an expense
>>>>> account from an invoice, or am I barking up a dead tree?
>>>>>
>>>>> Kevin
>>>>
>>>> Need to separate "can do" from "advisable" and this is something you
>>>> really should be taking up with your accountant.
>>>>
>>>> This is something I deal with all the time from BOTH sides of the
>>>> question (sometimes as the donor and sometimes as the treasurer of
>>>> the charity). It is really a LOT cleaner if you don't combine and
>>>> provides a more definite record for tax purposes.
>>>>
>>>> I am NOT an accountant, but I recommend you don't combine. Bill the
>>>> invoice for the full amount and include a check for the donation you
>>>> wish to make. Similarly when one of my people sends in a receipt with
>>>> a  reimbursement request for only part of that (part they wish to
>>>> donate) I send them a reimbursement check for the full amount and ask
>>>> them for a check in the amount they wish to donate.
>>>>
>>>> Michael
>>>>
>>>>
>>>> PS: I will repeat, I am neither an accountant nor a tax advisor. This
>>>> is really a question where you should know the answer in terms of the
>>>> tax codes of your jurisdiction and what verification of donations
>>>> they require.
>>>
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