Payroll "use reports to view per-employee information"

[Colin Keenan]

Thanks. The search on name works, but how do you run a report on the search
results?

After doing the search, the Cash Flow report has stuff pre-selected that
has nothing to do with the search results, and there's no "Search Results"
choice in the Accounts part of the Options. I can select the "Wages
(Gross)" account where I'm recording everything, and that does give a
useful report of the combined year-to-date, but I see no way to narrow it
down to the search results.

Does anyone know how to run a report on search results?

On Thu, Jun 25, 2015 at 11:11 AM, Michael Ferrara <mferrara1 at gmail.com>
wrote:

> Would this work-a-ma-round?
> Assuming 1.) The business has all employees under one "Salaries" account
> and 2.) Each paycheck split contains the employee's name...
>
> Edit->Find where Description matches <employee name>
> Then run a cash flow report on the search results? I disclaim I have not
> tried this.
>
> The only other way I can think of is saving the gnc file as sql then
> running a similar query for the individual employee.
>
> re: The advice on the gnucash page... that assumes you are keeping one
> large .gnc book across multiple years, eras or epochs. In the US we get
> taxed once a year, so I usually keep one .gnc book per year.  My staff does
> not rotate too much in that time frame so it is still practical for me to
> dedicate an account to each employee. Old employee subaccounts get moved to
> an arc'hive parent account and are not carried forward to the next year, to
> save from clutter.  That is my personal style... there are probably other
> ways.
> On Jun 24, 2015 9:11 PM, "Colin Keenan" <colinnkeenan at gmail.com> wrote:
>
>> I have set up payroll for 2 employees following this guide:
>> http://www.gnucash.org/docs/v2.6/C/gnucash-guide/bus-pay-acct1.html
>>
>> Although I could have easily created a separate account for my 2
>> employees,
>> I followed the advice on that page:
>>
>> ​
>> >
>> Note
>>
>> Resist the temptation to create per-employee sub-accounts to track
>> individual salaries. Creating a sub-account for each employee leads to
>> unmanageably large lists of accounts. Imagine the account structure after
>> a
>> few years of employees coming and going. It is much simpler to keep all of
>> your employees’ payroll records within a single account
>> (*Expenses:Salaries* for
>> example) and use reports to view per-employee information.
>>
>> ​
>> >
>>
>> Now though, I see absolutely no way to generate a report for just one
>> employee (or both, for that matter). I would like to have a report showing
>> the full year-to-date breakdown of gross pay, net pay, withholdings, and
>> employer contributions. How can I possibly do this? Seeing nothing on the
>> built in reports, I tried to create a custom one in Scheme by modifying
>> the
>> Hello World report, but there's something funny going on and I doubt this
>> sort of custom report is actually supported. It's also extremely difficult
>> if it is supported, so I must be missing something. The payroll guide I
>> followed made it seem as though it would be natural and easy to create a
>> report for each employee, but then says nothing about how to do it. This
>> payroll guide doesn't even have you set up each employee as an Employee.
>> The payments are done entirely by hand and not through the Business
>> Employee menu. The guide doesn't even have you set up A/Payable. So the
>> Employee reports are not usable after following this guide.
>>
>> How do I make the payroll report for each Employee?​
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>