Lot links

[Chris Harris]

Thank you.  I have spent some time trying to understand how I will
correct these issues.  I have not made any changes yet.  I selected
the first prepayment that I see.  09-04-2014 for 1200.  When I look in
the AR account the only payment on that day is for 1000.  There is an
invoice on 09-01-2014 for 1200.  I opened the .xml file and searched
for the date.  I only see a single payment of 1000 on that day.  Same
as I see in the AR account.

Could you explain how it calculates the prepayment of 1200?  Is there
anyway I can delete this pre-payment?

Thank you

On Tue, Nov 10, 2015 at 11:00 AM, Geert Janssens
<geert.gnucash at kobaltwit.be> wrote:
> On Sunday 08 November 2015 17:05:35 Chris Harris wrote:
>> I am currently using the latest version 2.6.9  I have used the
>> business functions for many years.  Many of my invoices show
>> prepayments, although no customer has ever made a prepayment.  They
>> have made partial payments.  I have run the check and repair several
>> times.  If I view the lots in my a/r account, there are many entries.
>>
> "Pre-payment" is used as a general term meaning a payment that is not
> associated with any invoice (yet).
> Having many lots is not a sign of trouble in itself. It is normal to
> have many lots in your a/r account. Even without lot link transactions,
> each payment gets put into a lot together with the invoice it pays.
>
> Unfortunately check & repair has only limited capabilities to correct
> superfluous use of lot link transactions. So it may be necessary to
> manually correct some invoice/payment relations.
>
>> While researching this I read a comment that these are not needed
>> unless you offset an invoice with a credit note.
>
> That's true in the strictest sense. However if they *were* used to
> record a given payment, removing the lot link transaction will also
> break the only link gnucash has between the invoice and the payment.
>
>> So my question is,
>> Is it OK for me to manually delete all of the lot links?  Will this
>> mark my old invoices as unpaid?
>
> It will mark your old invoices as unpaid and will create a lot of pre-
> payments as well.
>
> That may be the first step to clean up though as from there on you can
> re-assign the "pre-payments" properly to your invoices again.
>
> For more info on how to deal with lot link transactions post 2.6.6, look
> at this wiki page:
> http://wiki.gnucash.org/wiki/Correcting_Business_Transaction_Mistakes
>
> Regards,
>
> Geert