[GNC] Bulk invoice printing

[Kalpesh Patel]

I believe they are looking for something similar to mailing label creator or mail merge in M$ Word, which could in theory work here .... unfortunately I have never attempted before as I am not a "business" user of GNC so YMMV.

Export out members (vendors?) as a CSV file from GNC, then create a template in word of invoice and then print label/mail merge which should get you to print in bulk a lot quicker ... last time I did this I remember that it will create a file with all invoices with substitutions in them that you can preview before printing it.

-----Original Message-----
From: Adrien Monteleone <adrien.monteleone at lusfiber.net> 
Sent: Tuesday, October 17, 2023 1:36 AM
To: gnucash-user at lists.gnucash.org
Subject: Re: [GNC] Bulk invoice printing

You'd still have to generate the PDFs individually, which is just 'printing to a file' and so not really saving any clicks. *Then* you need to send them to the printer with more clicks as you describe.

I could be mistaken, but I understood the issue was having to go through the steps:

1. Generate an Invoice (lots of clicks and typing, even with the duplicate function) 2. Print it (select printer, adjust settings, etc.) 3. Repeat for each member

While in this case it is only an annual workflow, having more than a dozen or so of these to do all at once is tedious, and having 50+ is crazy repetitive and a strain on fingers. (and increases the probability of doing something wrong due to the monotony)

If steps #1 and #2 aren't done at the same time. Then you could add:

1a. Do a Find for the invoice(s) or open invoices from AR via the 'jump to invoice' on the right click menu 1b. Display the Invoice Report

Optionally the steps can be reversed which runs an Invoice Report, and then you have to choose which customer and invoice. (even more clicks)

No matter the workflow chosen, lots and lots of clicks are involved with the present state of GnuCash. The Business Features were designed for a small consultancy that occasionally generates a few invoices. That doesn't mean you can't use it otherwise, but it wasn't optimized for other use cases.

Regards,
Adrien

p.s.—you pressed the right button.

On 10/16/23 11:22 PM, John Walker wrote:
> I am unsure if I have pressed the right buttons in replying to Adrien 
> and Arek and everyone else on the list.  Please let me know.
> 
> If printing is your only issue, I suggest that you make pdfs of your 
> invoices through Gnucash and store them all in the same folder.
> 
> When you go to print, use file explorer, go to the pdf folder where 
> your invoices are stored and select which pdf files you want to print.  
> Then, right click on one of the selected files and left click on 
> *print*.  All selected files should print individually for you on your default printer.