7.12. Process Bill Payment

7.12. Process Bill Payment
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Eventually, you need to pay your bills. To do so, use the Process Payment application found in Business → Vendor → Process Payment .

Tip

	Tip
There is an alternative way of assigning a payment to (one or more) bills where the payment transaction already exists, say in the case where transactions are imported from a bank. This can best be done starting from the asset account register holding the imported payment transaction (like your bank account). In that account, select the payment, right-click (control-click for `macOS`) and choose Assign as payment.... The payment window will pop-up, partly filled in with the information from the transaction. Fill in the missing information like the proper vendor and bill to complete the payment. One caveat: the logic behind Assign as payment... won't properly detect credit note reimbursements and will wrongfully interpret such a transaction as a customer invoice.

There is an alternative way of assigning a payment to (one or more) bills where the payment transaction already exists, say in the case where transactions are imported from a bank.

This can best be done starting from the asset account register holding the imported payment transaction (like your bank account). In that account, select the payment, right-click (control-click for macOS) and choose Assign as payment.... The payment window will pop-up, partly filled in with the information from the transaction. Fill in the missing information like the proper vendor and bill to complete the payment.

One caveat: the logic behind Assign as payment... won't properly detect credit note reimbursements and will wrongfully interpret such a transaction as a customer invoice.

The Process Payment application consists of:

Payment Information - Vendor - the vendor you wish to pay. If you remember the company name you entered in the New Vendor window for this vendor, start to type it in this field and GnuCash will try auto complete it for you. Else, press the Select... button to access the Find Vendor window described in Section 7.9.2, “Find and Edit”. Highlight the vendor you are looking for with a click in the search results, then press the Select button.
Payment Information - Bill - the bill you wish to pay. If you remember the bill ID, start to type it in this field and GnuCash will try auto complete it for you. Else, press the Select... button to access the Find Bill window described in Section 7.10.4, “Find”. Highlight the bill you are looking for with a click in the search results, then press the Select button in the search window.
Payment Information - Date - the date you wish to make the payment, normally the current date.
Payment Information - Amount - the amount of money to transfer in this payment.
Payment Information - Num - the check number.
Payment Information - Memo - any comments about this payment.
Post To - the A/Payable account to post this transaction.
Transfer Account - the account from which money for the payments comes from, such as a checking account.

7.12.1. Over Payments or Pre-Payments

If you wish to overpay an invoice or pay for goods or services before they have been invoiced, Process Payment for the total amount payed. GnuCash will then keep track of the over-payment (or pre-payment) in the A/P account and you can use the residual in the future.

7.12.2. Partial Payments

You may wish to partially pay a bill. Select the bill to pay. GnuCash will automatically suggest that bill's remaining balance as payment amount. Simply adjust that amount to what you want to pay.

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