r19662 - gnucash-docs/branches/2.2/guide/C - Spelling, grammar and sentence structure tweaks
Yawar Amin
yawaramin at code.gnucash.org
Fri Oct 15 22:23:35 EDT 2010
Author: yawaramin
Date: 2010-10-15 22:23:34 -0400 (Fri, 15 Oct 2010)
New Revision: 19662
Trac: http://svn.gnucash.org/trac/changeset/19662
Modified:
gnucash-docs/branches/2.2/guide/C/ch_oth_assets.xml
Log:
Spelling, grammar and sentence structure tweaks
A couple of minor spelling corrections and a little tweaking to make some
sentences tighter. Several tweaks to make paragraphs in `Travel Advances'
section gender-neutral, and avoid too many `he or she' phrases. A couple of
small changes to refer to accounts with GnuCash's familiar A:B:C notation,
or with just normal wording. Replace single-digit numbers not being used in
calculations with their word equivalents, as customary in prose.
(cherry picked from commit 7a6a21defdb69e0914015f37070edafef3c75d1b)
Modified: gnucash-docs/branches/2.2/guide/C/ch_oth_assets.xml
===================================================================
--- gnucash-docs/branches/2.2/guide/C/ch_oth_assets.xml 2010-10-16 02:23:22 UTC (rev 19661)
+++ gnucash-docs/branches/2.2/guide/C/ch_oth_assets.xml 2010-10-16 02:23:34 UTC (rev 19662)
@@ -83,8 +83,8 @@
Suppose you lent someone $500 and he agreed to repay you $50 a month.
If he paid on time, the loan you made would be paid off within a year,
which is why it is classified as a short-term receivable. So you
- could record that loan initially in this account tree: Other Asset>
- Current Asset>LoanToJoe. At the time you gave him the money your
+ could record that loan initially in this account tree: OtherAssets:CurrentAssets:LoanToJoe.
+ At the time you gave him the money your
entry is debit (increase) LoanToJoe $500 and credit (decrease) Bank
$500. Each time you receive Joe’s payment you record $50 debit
(increase) to Bank and credit (decrease) LoanToJoe.</para>
@@ -102,11 +102,11 @@
is one in which you spend your own money on behalf of someone else
(your employer, perhaps) and later you receive repayment of what you
spent. The case might be a business trip. The employer has a policy
- of covering (paying for) all expenses that he authorizes. After the
+ of covering (paying for) all authorized expenses. After the
trip is over, the employee submits a report listing dates and amounts
spent with receipts for all the expenditures. The employer reviews
- the report and pays for all items that he considers belongs to his
- business. (Normally, employees know in advance what the employer will
+ the report and pays for all items that it considers as having a valid business reason.
+ (Normally, employees know in advance what the employer will
reimburse, so only those items are recorded as a reimbursable expense
on the employee’s books.)</para>
@@ -120,8 +120,8 @@
one trip from those of another. It is up to the person making the
trip to decide how much trouble it would be to put separate trips in
separate accounts or to put them all in the same account. The trip
- taker should remember that the account must be reconciled in order to
- know with certainty that all he spent has been reimbursed to him.</para>
+ taker should remember that the account must be reconciled in order to
+ know with certainty that all expenses have been reimbursed.</para>
<para>Recording the expenditures on the trip would be much the same.
That is, if you paid trip expenses by cash you would debit (increase) the
@@ -141,7 +141,7 @@
<para>If it turns out that the reimbursable expense account is not
zero balance after processing the employer’s payment, then it means that
there is a difference between you and the employer in handling the expense,
- which difference needs to be investigated. If the balance is a debit
+ which needs to be investigated. If the balance is a debit
(a positive balance), your account has some money that was not reimbursed.
If the balance is a credit (a negative balance), you were paid for more
than what you recorded as due you. In both of those situations you should
@@ -171,7 +171,7 @@
<sect2 id="accts-oa8">
<title>Travel Advances</title>
<para><guilabel>Travel Advances.</guilabel> These are very similar to
- Reimbursable Expenses. The difference is that someone gives you his
+ Reimbursable Expenses. The difference is that someone gives you
money first; you spend it, and then you give a report accounting for
what you spent it on. The report is supported by invoices establishing
who, what, where, when, and how much for each expenditure. In the
@@ -180,38 +180,38 @@
<para>In the Travel Advance case when you receive the advance, you
record on your books this entry: debit (increase) Bank for the travel
- advance amount received (say, $500); credit (increase) short-term
- liability -> Travel Advance ($500). This is a liability, because
+ advance amount received (say, $500); credit (increase) the short-term
+ liability Travel Advance ($500). This is a liability, because
you are not gifted with the money, but only loaned it for the purpose
of having funds to spend when doing the employer’s business.</para>
<para>Frequently, the way these monetary arrangements work is that at
- the beginning of the salesman’s employment, he receives the advance
+ the beginning of for example a salesperson’s employment, he or she receives the advance
and monthly (or more frequently) turns in a report about who, what,
- where, when, and how much he spent. The money in the report is paid
- to him in the amount the report asks for, assuming all was approved.
+ where, when, and how much he spent. The money in the report is
+ reimbursed if approved.
</para>
<para>During the period after receiving the advance and before filing
- a request for reimbursement report, he can record his expenditures into
- the advance liability account. If he does that, the balance
- in the account will show how much of the advance he has not yet spent
+ a request for reimbursement report, the salesperson can record his or her expenditures into
+ the advance liability account. In that case, the balance
+ in the account will show how much of the advance has not yet been spent
(assuming the Travel Advance balance is a credit). If no mistakes have
been made and all expenses are approved, then the sum of the unspent
account balance and the reimbursing check amount will equal the original
travel advance amount.</para>
- <para>That he records the travel expenses to this advance account (and
- not to his own expense accounts) makes sense, because he is spending
- his employer’s money for the employer’s authorized expenses. He is
- not spending his own money for his own books to record as his expenses.
+ <para>It makes sense for the salesperson to record the travel expenses to this advance account (and
+ not to his or her own expense accounts), because the money is being spent
+ on behalf of the employer, for the employer’s authorized expenses. It
+ is not the employee’s own money, and therefore not his or her own expense.
</para>
- <para>When he receives the report reimbursement (say, $350), he debits
+ <para>When the salesperson receives the report reimbursement (say, $350), he or she debits
(increases) Bank, and credits (increases) again the Travel Advance
- liability account, assuming that previously he had been recording
+ liability account, assuming that previously he or she had been recording
expenditures to the travel advance account. Tracking activity in this
- manner causes the account always to show the amount that he owes the
+ manner causes the account to always show the amount that is owed the
employer.</para>
<para>See the Reimbursable Expense discussion above for what to do if
@@ -244,7 +244,7 @@
depends on the person and how concerned they are to match cost with
benefit across time periods. Another factor influencing use of this
technique would be the number of such situations the person encounters.
- It is relatively easy to remember 1 or two, but more difficult if
+ It is relatively easy to remember one or two, but more difficult if
having to manage 10 to 20. You would set up as many or as few as proved
useful and important to you.</para>
</sect2>
@@ -340,12 +340,12 @@
<sect1 id="accts-oa12">
<title>Long-term (Fixed) Assets</title>
<para>This section illustrates long-term assets (those whose useful lives
- exceed 1 year) and discesses these types: land, buildings, leasehold
+ exceed a year) and discusses these types: land, buildings, leasehold
improvements, intangibles, vehicles and other equipment.</para>
<sect2 id="accts-oa13">
<title>Land</title>
<para><guilabel>Land</guilabel> is not a wasting asset. That is, it
- does not get used up over time and rarely suffers damaage such that it
+ does not get used up over time and rarely suffers damage such that it
loses value. For that reason, it usually is recorded at cost at the
time of purchase. Appreciation in its value over decades is not recorded
and is not recognized in any way on the books of the owner. It is only
@@ -395,7 +395,7 @@
<sect2 id="accts-oa15">
<title>Leasehold Improvements</title>
<para><guilabel>Leasehold Improvements.</guilabel> When a business does
- not own the building where it does business, and instead has a long-term
+ not own the building where it operates, and instead has a long-term
lease, it is not uncommon for the business tenant to make improvements to
the premises so that the structure obtains both function and appearance
that enhances conducting its business activities.</para>
@@ -432,7 +432,7 @@
is in their valuation, which is an advanced topic and not something that
individual persons and small businesses would likely encounter. For that
reason further discussion of items such as patents, copyrights, goodwill,
- etc. are left until someone has an actual need for such information.</para>
+ etc. are left out of this Guide.</para>
</sect2>
</sect1>
</chapter>
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