UK company VAT account structure, updated

Vincent V vincentv at
Mon Jul 21 12:44:24 CDT 2003

This is an updated strucure for UK VAT accounts taking into account the feedback that I have 
recieved and the omissions and lack of clarity that I spotted. I believe it provides all the 
information required but I am not a VAT or Tax expert so treat it with caution and check that meets 
your needs.


Account types (only shown if different to parent type)
[E] Expence
[I] Income
[A] Asset
[L] Liability
[Q] Equity
[B] Bank accounts
[C] Credit Cards
[R] Accouns Receivable
[P] Accouns Payable

(Box n) refers to VAT form box number (I actually have these as
descriptions to the account to remind me)

Add all the (Box n -part)  together to get the whole (Box n)
The VAT shows you liability - if its negative they owe you.

Capital Equipment (Box 7 - part) and (Box 6 - part) is the value of all *additions* (purcahses) made 
over the VAT return period - not the absolute value, nor the difference in value unless that 
difference is wholey due to new purchases. Depreciation, losses (e.g a write off of faultly item) 
and other reductions in capital value are not included. If you sell a capital item then that sale 
and its VAT is recorded under Income. The asset is 'converted to cash', so the 'net of VAT' increase 
in your bank account, when the invoice is payed, is matched by a decrease in capital.

Bank Accounts [B]
   |___ Main Account
   |___  Reserve Account

Cash [A]

Assets [A]
   |___ Capital Equipment    (Box 7 - Part) - additions only, not absolute value
   |           |___ Computers      Can be depreiciated to zero this year
   |           |___ EEC reverse VAT purchase  (Box 6 - Part) create subaccounts if needed
   |___  Other

Recievable [R] Customers to whom you give credit - (business section)

Cards [C]
   |___  Card 1

Liabilities [L]
   |___  Owed Corp Tax
   |___  Owed Fees
   |___  Owed Tax / NI
   |___  Other

VAT [L]   Net (Box 5)
   |___ i/p [A]   purchases (Box4)
   |___  o/p [L]     (Box3)
              |___EEC   on reverse VAT purchases (Box 2)
              |___Sales   all including zero rate UK/ EEC  and World (Box1)

Payable [P]   Suppliers who give you credit (business section)

Equity [Q]
   |___  Corp Tax
   |___  Director's Loan
   |___  Dividends
   |             |___  Director1
   |             |___  Director2
   |             |___  Shareholder 1
   |___ Grants (and stuff that does not count as income)
   |___Opening Balances

Income [I]   (Box 6 - part)
    |___ Interest
    |___ Misc
    | ___ Sales
                 |___ EEC
                 |     |____ goods  (Box 8) (sub accounts as needed)
                 |     |____ services includes software (sub accounts as needed)
                 | ___ UK
                 |____ World

Expences [E]
         |__ Emoluments
         |            |___ Directors Fees
         |            |___ NI Employer
         |            |___ Employee 1
         |                     |___NI
         |                     |___Net Salary
         |                     |___Stakeholder
         |                     |___Tax
         |___ Other Non VAT Expences
         |___ VAT Purchases    (Box 7 - part)
                     |___  Accountancy
                     |___  Bank Charges
                     |___  Consumables
                     |___  EEC  reverse VAT purchases  (Box 6 - Part)
                     |         |___ goods (Box 9) (sub accounts as needed)
                     |         |___ services   includes software (sub accounts as needed)
                     |___  Office
                     |___  Phone and Internet
                     |___  Software
                     |___  Subscriptions
                     |___  Sundry
                     |___  Travel / Accom

Vince Valvona

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