credits expense account in invoice?

Aaron Gaudio prothonotar at tarnation.dyndns.org
Mon Aug 16 17:02:25 EDT 2004


On Mon, 2004-08-16 at 11:07 -0700, Doctorcam wrote:
> * Derek Atkins (warlord at mit.edu) wrote:
> > Yes, because A/R accounts are "special".
> > 
> > -derek
> > 
> > Roger Keays <roger.keays at ninthave.net> writes:
> > 
> > >> Is it possible to create an invoice in which one of the items credits an
> > >> expense account (e.g. for a reimbursed expense)? ATM I see you can only select
> > >> Asset, Income and Liability accounts.
> > >
> > > I've worked around this by transferring reimbursed expenses to and from an asset
> > > account instead of an expense account. This makes sense if you think of these
> > > expenses as accounts receivable.
> > >
> > > I did notice though that it was not possible to select an asset account whose
> > > type is 'A/Receivable'
> > >
> 
> IANAA, but it seems to me better to show reimbursed expenses as the
> income they really are.  You receive a cheque from the customer or
> client, and when the CRA or IRS or whoever sees your paper trail on
> audit, there will be questions about why you didn't claim it.  If you
> want to track expenses by customer, it seems to me you'd do better to
> employ subaccounts.
> 
> Cheers
> 
> Cam
> 

I also am NAA, but if an expense is refunded (not reimbursed), wouldn't
you want to subtract the appropriate amount from your expense account,
so that it doesn't look like you spent more in expenses (and received
more in income) than you actually did? As for a true reimbursement, yes,
I think that is properly considered income (whether it's taxable or
not).

BTW, may I suggest that the list admin make the list automatically
insert a "Reply-To" header for gnucash-user at lists.gnucash.org?


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