Paying Invoices and showing them as paid in "Find Invoice"

[Derek Atkins]

hmm.. Well, the auto-payments are made when you don't pay an invoice in order. 
In particular, they are created when you "overpay" an invoice.  In your
particular case I can't even find the original payment..  It's almost as if you
deleted a bunch of transactions out of A/R.  Did you do that?

Your best bet, at this point, would be to go into A/R, delete all the payments..
Delete all the auto-payments..  And then Process Payment for all your payments
again.

-derek

Quoting Stephan Pouh <smpouh at gmx.at>:

> Derek,
> 
> Attached please find the info you need (I hope). The Report is an overview, 
> the pics are the entries as such, including the the funny auto payments.
> 
> Regards,
> 
> SMP
> 
> On Monday 25 April 2005 18:55, you wrote:
> > Hmm, something is definitely funny with invoice 33.
> >
> > I don't recall if the payments are applied in the order of Post Date or
> Due
> > Date.  But something it particularly weird about invoice 33.  I'd have to
> > see more information, like the A/R account, or the actual invoice, to see
> > what's going on.
> >
> > -derek
> >
> > Quoting Stephan Pouh <smpouh at gmx.at>:
> > > Derek,
> > >
> > > Per your suggestion it would always be the last or the last few invoices
> > > not
> > >
> > > being paid. But this is not the case. I have the two oldest paid, one
> > > unpaid
> > >
> > > then the next two paid and so on. See attachment.
> > >
> > > So the answers are:
> > > Invoices are not being paid in order (which from the previous threads I
> > > understand is on purpose, although it would make it easier to discuss
> > > open invoices with clients when you have specific invoices paid - it is
> > > also easier to find the missing amount if somebody "forgot" an invoice
> or
> > > it got lost in the mail).
> > >
> > > No the invoices are somehow paid out of order.
> > >
> > > Regards,
> > >
> > > SMP
> > >
> > > On Monday 25 April 2005 18:12, you wrote:
> > > > See the FAQ.  You don't pay an invoice, you pay the customer.  You
> > > > cannot assign a payment to a specific invoice; payments are applied
> > > > FIFO.  Are
> > >
> > > you
> > >
> > > > paying the invoices in date order?  Are the invoices being marked
> > > > "paid"
> > >
> > > in
> > >
> > > > date order?
> > > >
> > > > -derek
> > > >
> > > > Quoting Stephan Pouh <smpouh at gmx.at>:
> > > > > Derek,
> > > > >
> > > > > I did as implied, deleting all entries and processing the payments
> > >
> > > again.
> > >
> > > > > It
> > > > >
> > > > > reschuffled the one's being shown as paid, but no further success. I
> > > > > am basically back at square one. When you process a payment it also
> > >
> > > proposes
> > >
> > > > > the
> > > > >
> > > > > wrong amounts. Very strange.
> > > > >
> > > > > Cheers,
> > > > >
> > > > > Stephan
> > > > >
> > > > > On Monday 18 April 2005 18:23, Derek Atkins wrote:
> > > > > > My first guess is that you hand-modified a payment transaction
> > > > > > after you posted it using Process Payment?  Perhaps you realized
> > > > > > you entered the wrong number and then you changed it in the
> > > > > > register?
> > > > > >
> > > > > > -derek
> > > > > >
> > > > > > Quoting Stephan Pouh <smpouh at gmx.at>:
> > > > > > > Hi everybody,
> > > > > > >
> > > > > > > I ran over a somwhat stupid problem. For Business Trips I create
> > > > > > > an invoice to
> > > > > > > keep track of being refunded the expense. I have invoices from
> > >
> > > almost
> > >
> > > > > > > a year
> > > > > > >
> > > > > > > ago and all of them have been paid. However in the "Find
> invoice"
> > > > > > > window only
> > > > > > >
> > > > > > > some are being shown as having been paid. In no particular
> order.
> > >
> > > The
> > >
> > > > > > > first to appear as being paid, 3rd is not 4th is paid and so on.
> > > > > > > The A/R being used
> > > > > > >
> > > > > > > is "balanced", showing the open amount to be the last invoice
> > > > > > > from
> > > > >
> > > > > today.
> > > > >
> > > > > > > I have tried reposting all invoices, to no avail.
> > > > > > >
> > > > > > > In addition the A/R shows as the first entry Action "auto
> split",
> > > > > > > Type being
> > > > > > >
> > > > > > > "?". This shows as 340.41 as a payment and invoice in and out og
> > > > > > > the
> > > > >
> > > > > A/R.
> > > > >
> > > > > > > Any
> > > > > > >
> > > > > > > suggestions what I did wrong?
> > > > > > >
> > > > > > > Cheers,
> > > > > > >
> > > > > > > Stephan
> > > > > > > --
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> > > > >
> > > > > --
> > > > > ----------------------------------
> > > > > this message was brought to you by
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> > > > > _______________________________________________
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> > >
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> 
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> 


-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
       warlord at MIT.EDU                        PGP key available