Accounting Question

Paul Schwartz pmjs1115 at
Thu Oct 12 19:38:33 EDT 2006

Perhaps it would not be as confusing if you had an account that you called "Reimbursements". However, it probably ought to go under the Income headings in order to maintain an accurate measure of Cash Flow. Same kind of reasoning applies to the "Expense".



----- Original Message ----
From: Crimson Corelio <crimson.corelio at>
To: gnucash-user at
Sent: Thursday, October 12, 2006 4:55:58 PM
Subject: Re: Accounting Question

Yeah, the idea of making it a transfer into an Income account occured to
me.  But it's really not Income, right?  Because it shouldn't be increasing
the value of my Assets or my Equity.  And the credit card transfer shouldn't
be an Expense, because it's not actually decreasing my Assets.  Am i
incorrect about how this should work in double-entry accounting?

I can definitely make this work and balance just fine.  But it seems to me
that that isn't the right way to do it

On 10/12/06, Derek Atkins <warlord at> wrote:
> Business->Employee->Expense Voucher to record the expense.  You can
> set it as a billable charge back to the customer.  Then you can
> add it to the customer invoice and charge it back to them.
> So you have three sets of related transactions:
> [ Expense Voucher ]
>    CC -> Expenses:Hotel
>    (which touches into the A/P account..  I think.. I'm not sure if I
> tested
>    the case where all the expenses are CC expenses)
> and then:
> [ Invoice ]
>   Income:Reimbursed Expenses -> A/R
> and finally
> [ Process Payment ]
>   A/R -> Assets:Checking
> And then when you pay the CC:
> Assets:Checking -> CC
> -derek
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