How to handle expense checks that include per-diem

[Andrew Sackville-West]

On Tue, Nov 06, 2007 at 04:38:00PM -0800, Bill Michal wrote:
> Thanks
> 
> I've been thinking about this.  I can understand that the expenses are
> owed to me, but I still have a liability on my credit card for the
> costs.  When I enter a transaction in Assets:Reimbursable, do I put
> Liabilities:Credit Card on the line?
> 
> Also, I will be transferring from Checking to Liabilities:Credit Card to
> pay off the card balance before I receive the reimbursement check.  Your
> comment seems to say that I deposit the reimbursement check into
> Assets:Reimbursable.

close. when you deposit the reimbursement check into your checking
account, the money for that check comes from
Assets:Reimbursement. That is the other side of the split from
checking account will be Assets:Reimb.  That wil complete the
circle. its a three part circle. Each of the three parts can be
completed at any time so long as all three get done. 

$ from CC to asset:Reim.
$ from checking to CC
$ from asset:reim to checking. 

the money owed to you is an asset, as is your checking account. The
repayment of that money owed to you (reimbursement) is simply
transferring that asset from one asset account to another: from a form
you can't really use to one you can use. 

make sense?

A
> 
> -----Original Message-----
> From: gnucash-user-bounces at gnucash.org
> [mailto:gnucash-user-bounces at gnucash.org] On Behalf Of Andrew
> Sackville-West
> Sent: Friday, November 02, 2007 12:54 PM
> To: gnucash-user at gnucash.org
> Subject: Re: How to handle expense checks that include per-diem
> 
> On Fri, Nov 02, 2007 at 08:49:43AM -0700, Bill Michal wrote:
> > Hello,
> > 
> >  
> > 
> > I would like to run an idea past the experts.  I have expenses related
> to
> > travel for my employer (airfare, hotel, car rental, cell phone, .)
> plus I
> > receive a per-diem for each day I travel.  I created a new account
> called
> > Expenses:Work to record these specific expenses and a new account
> called
> > Income:Reimbursement to record expense checks.  My idea was that when
> I
> > received an expense check, record it in Income:Reimbursement then
> transfer
> > an amount equal to the current balance of expenses (or all of it if
> expense
> > total exceeds check).  Any balance in Income:Reimbursement is
> transferred to
> > Income:Checking Account.
> > 
> >  
> > 
> > Does that sound right?
> 
> not to me. I would create an asset account called "Reimburseable
> expenses" or some such. When I make a work related expense, it would
> be a transfer to that asset account. Then when I get reimbursed, it
> would likewise be transfered to that account. The theory is that money
> owed to you is an asset. Money you pay on behalf of your employer
> increases the value of that asset. Money paid to you by your employer
> as a reimbursement reduces the value of that asset.
> 
> At some point you have to deal with that account, if yoiu have
> recieved money in excess of what you are owed, then at some point you
> either have to pay it back, or write it off as income. LIkewise if you
> never get reimbursed for some expense, then you write it off as an
> expense later. 
> 
> hopefully, that makes sense, and I understood your question.
> 
> A
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