Hayes Re: Feature request: process multiple invoice with single payment

[ASL4U]

Wow! & Thank you! I'll certainly have opportunity to try that out!

Grateful!
Terri Hayes
>
>Subject: Re: Feature request: process multiple invoice with single payment
>   From: Derek Atkins <warlord at MIT.EDU>
>   Date: Fri, 30 Nov 2007 11:44:42 -0500
>     To: ASL4U <asl4u at localnet.com>
>     Cc: maf at chilwell.net, gnucash-user at gnucash.org
>
>Find -> Customer -> Find Invoice
>[ select Is Not Paid? ]
>
>Then through each invoice, select the ones to be paid, and click on
>the "Process Payment" button of the find dialog and select the
>"Payments Received" asset account as the transfer to account.  Then
>you can have a single Payments Received -> Checking transaction for
>your deposit.
>
>Yes, it's not quite as nice as the UI you propose, but it's something
>you could do with the current UI.
>
>-derek
>
>Quoting ASL4U <asl4u at localnet.com>:
>
>> Hi - thank you but -
>> I think I have the system you are suggesting already...
>> I have my income accout (always negative as the resource giving money 
>> to my invoices)
>> I have my accounts recievable (home of my invoices unpaid and paid)
>> I have an "undeposited payments" account - where the money I recieve 
>> in the form of checks goes - before I make a deposit into my checking 
>> account.
>> The Undeposited Payments account recieves - in theory - one check 
>> with splits for each invoice (at least thats how it works in Quicken 
>> Home and Business - but in GNUCash it recieves each paid invoice 
>> processed as an individual tranaction.)
>> and I have my checking account - which recieves a single deposit of 
>> multiple payments as splits out of the Undeposited Payments account.
>>
>> What I'm faced with - is not the inbetween account issue - but 
>> because I write an invoice everytime I do a job and I regularly work 
>> different jobs for different person/agency (multiple agencies) and 
>> many with different pay rates and different pay due dates (yes - even 
>> from the same agency) in one day - I often recieve a check (which 
>> half of is itemized by job number and half that does NOT identify 
>> which invoices are included in this payment (different resource 
>> allocation))... and that check might have 20 or 30 invoices paid on 
>> it.
>> As a current practice - I check each invoice against the amount paid 
>> to me - (still trying to figure out how to do this in GNUCash but I 
>> know that reports - well designed can do wonderful things)
>> but the thought of having to Find each invoice individually - and 
>> process its payment - individually - 20 or 30 times - for each check 
>> I get... is just.... Whew! - wouldnt a simple "here's a payment" - 
>> and here's a list of the invoices due from that company - and click 
>> click click click.. Those invoices have been paid by That payment.
>>
>> which is - what I think happens now - with Quicken Home & Business.
>>
>> as a side - I checked in 22 invoices yesterday... and... its bearable -
>> tedious - but do-able - I just need to make sure I can keep track of 
>> where things are and how to find them to figure out whats being paid 
>> and what's not... and so far - not being able to SEE my stuff - is 
>> the hardest part of trusting GNUCash.
>>
>> thanks for listening
>> Terri Hayes
>>
>>>
>>> Subject: Re: Feature request: process multiple invoice with single payment
>>>   From: "Maf. King" <maf at chilwell.net>
>>>   Date: Fri, 30 Nov 2007 14:15:24 +0000
>>>     To: gnucash-user at gnucash.org
>>>     Cc: THayes <asl4u at localnet.com>
>>>
>>> Hi Terri,
>>>
>>> There is a work around to do exactly what you want to do.  It is somewhat
>>> tedious, but does work.
>>>
>>> What you have to do is create an intermediate account, something like
>>> Assets:AgencyCheck
>>>
>>> When you get a check from the agency, for an arbitrary selection of 
>>> invoices,
>>> you enter that between your "usual" account, presumably checking and the
>>> Assets:AgencyCheck account (which I think may go negative here - not got GC
>>> open to check atm).
>>>
>>> You then go through the invoices outstanding, and process each one that has
>>> been paid individually, the payment account becomes Assets:AgencyCheck.
>>> It _is_ extra work to do, but it does work to keep track of things, and
>>> your "invoices due" reports keep everything in step.
>>>
>>> HTH,
>>> Maf.
>>>
>>> On Friday 30 Nov 2007, Derek Atkins wrote:
>>>> * forwarded to the list *
>>>>
>>>> I'm afraid that I just don't see this feature ever happening unless
>>>
>>> <SNIP LOTS>
>>>
>>>
>>
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>
>
>
>-- 
>       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
>       Member, MIT Student Information Processing Board  (SIPB)
>       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
>       warlord at MIT.EDU                        PGP key available
>