Invoice numbering
Derek Atkins
warlord at MIT.EDU
Wed Sep 24 10:07:40 EDT 2008
"Maf. King" <maf at chilwell.net> writes:
> On Tuesday 23 Sep 2008, Derek Atkins wrote:
>> Hi,
>>
>> "Maf. King" <maf at chilwell.net> writes:
>> > Hi Derek,
>> >
>
>>
>> Ahh, but see, what happens when you have bill #123 from vendor A and then
>> bill #123 from vendor B? If you're just looking for bill #123 you need
>> more information to uniquely identify the bill.
>>
>
> Ah, I can't really see a real world example where you are looking for a bill
> with "their ref. no" as the _only_ info which you know. Even if that is the
> case, and you get several returns to a query in the find bill dialog, the
> company name is shown as part of the result too.
>
> You (and others) have suggested that the Bill_ID is some sort of unique ref.
> to me (possibly a PO number, from some external system), and the Billing_ID
> is their number.
Well, not a PO number per se -- you could have multiple bills associated
with a single PO.
> Suppose VendorA phones up and asks why they don't see payment for bill #123.
> You can either go Business -> Find Bill -> Search [Bill_ID | Billing_ID |
> {others}] (in which case your example is moot, as you already know extra info
> (you're on the phone to them), and my point is also moot, as you can look for
> either field)
>
> Or, you can run a vendor report (a quick click from Payables Ageing - which I
> always have open) which ONLY shows Bill_ID. You can't distinguish their bill
> 123, from 456 etc. What do you say to the person on the phone? - "Sorry,
> could you cross reference that invoice number to my arbitrary number on my
> accounts system" - doesn't seem that clever to me!
Well, we could change the report to add a new column.
> As another example, when picking through an account to see why something
> doesn't balance, then I contend that the _more_ useful info to be able to see
> is what is unique about the bills on that company's account, which is their
> number - your ref. no probably doesn't even feature on the paper copies, and
> certainly not on any copies that are held by the vendor in the event that you
> need to get a duplicate or something.
>
> Anyway, it isn't worth getting worked up about. What I do works for me, even
> if I have swapped the use of the fields from the design intentions, which
> obviously work well for you!
>
>>
>> GnuCash has no real support for creating Purchase Orders. That work
>> was started (GncOrder) but never completed. Vendor Bills are not
>> Purchase Orders and should not be treated as such (even if I suppose
>> you could force it if you want).
>>
>
> No, I'm certainly not trying that - I only brought up POs as I thought another
> poster had mentioned them.
>
> Cheers,
> Maf.
-derek
--
Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
Member, MIT Student Information Processing Board (SIPB)
URL: http://web.mit.edu/warlord/ PP-ASEL-IA N1NWH
warlord at MIT.EDU PGP key available
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