Generate Invoice and track down payment for work?

[Maf. King]

On Thursday 19 February 2009 06:34:24 Mark S wrote:
> I use GnuCash to track my small business.
>
> I have a customer where I am requesting 50% of the estimated cost down
> up front.
>
> Is there a way (and, if so, what is it) to generate an invoice for the
> 50% down, record the income, but then be able to reduce the future
> invoices until this amount has been used up?
>
> Thank you.
> -Mark


Hi Mark,

It seems to me that you have this conceptually wrong.  I'm in the UK, and this 
is how I handle that situation.  YMMV if you are elsewhere.

There is a choice - either generate 2 invoices of 50% with differing payment 
terms (what I tend to do - depends on the customer's wishes), or generate 1 
invoice, requesting 2 payments.

It should be fairly obvious that GC will handle the former quite happily.  
With the latter, you can allocate a partial payment in the "process payment" 
box, and GC will track the outstanding balance for you.

I don't really understand what you mean about "reducing future invoices" - 
unless you expect the customer might end up overpaying, in which case GC will 
keep track of a "payment forward" into the future.

HTH,
Maf.