gnucash-user Digest, Vol 85, Issue 28

[Derek Atkins]

"John R. Carter, Sr." <john at jrcarter.com> writes:

> On April 16, 2010 8:12:51 AM MST, edog5948 <edog5948 at yahoo.com> wrote:
>
>> I have two customers.
>> I have invoiced both customers
>> 
>> First customer has paid second customer amount of my invoice.
>> Second customer has paid his invoice plus that amount of first customer.
>> 
>> How do I record this?
>
> This is too straightforward as to be easy to miss.
>
> You want to fulfill the requirements of double-entry accounting. You
> invoiced both customers and have receivables against both, and you
> expected to get paid from each individually, yet A gave B the money to
> give to you along with B's money, at least that's the effect.
>
> Go ahead and record all the money received from B against his
> receivables. You will have an excess, a credit for B. In the same
> transaction (create a split), transfer that excess into A's
> receivables. That squares everything. Just make sure to note in both
> accounts (memo) how that transaction happened for future reference.

Unfortunately there's not a good way to do this in the biz objects.  You
cannot make a split transaction for a Payment, and you cannot tie a
hand-entered split transaction to multiple customers.

Your best bet would be a suspense account:

Process Payment Customer A $X -> Suspense
Process Payment Customer B $Y -> Suspense
Manual transfer of X+Y from Suspense to Checking

You can add whatever notes you'd like.

> -- John Carter

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
       warlord at MIT.EDU                        PGP key available