Fw: [SPAM] Re: gnucash-user Digest, Vol 85, Issue 28

[Derek Atkins]

Hi,

kevin lo <kachiservice at gmail.com> writes:

> Hi John
>
> If entries are made in the invoice and then you process payment
>
> how do you post the full amount to the bank account.
>
> do you have to run process payment twice, once for each invoice?

If ONE customer pays you for multiple invoices at once you only need to
Process Payment once for the total amount of the invoice.  Gnucash will
automatically split the payment across the invoices in FIFO order.

-derek

> On Tue, Apr 20, 2010 at 10:39 PM, L Park <edog5948 at yahoo.com> wrote:
>
>>
>>
>>
>>
>> ----- Forwarded Message ----
>> From: John Carter <john at jrcarter.com>
>> To: L Park <edog5948 at yahoo.com>
>> Sent: Sat, April 17, 2010 1:18:48 PM
>> Subject: Re: [SPAM] Re: gnucash-user Digest, Vol 85, Issue 28
>>
>> On Sat, Apr 17, 2010 at 8:47 AM, L Park <edog5948 at yahoo.com> wrote:
>> > Hi John,
>> >
>> > This is exactly what I want to do.
>> > But how exactly do I "transfer that excess into A's receivables"?
>> > How do I specify that the money goes against the Customer A invoice?
>>
>> If you are not using invoices to track customer billables:
>> In the transaction where you received the payment from B, only the
>> amount that he owes is debited to his receivables.
>> You credit your bank account for the full amount. That leaves an
>> imbalance in the amount that A owes.
>> Debit that amount to A' receivables. This balances the transaction.
>>
>> Make a note in the credit line to the bank that the full amount is a
>> payment for both A and B. Use invoice #s if available.
>> In the debit line for A, make a note that the payment came from B.
>> In the debit line for B, make a note that his payment included the amount
>> for A.
>>
>> If you are making the entries in the invoice, this can be a little
>> trickier.
>> In that case, you will need a suspense account.
>> Debit the amount that B owes into B's receivables, debit the amount
>> that A owes into the suspense account. Credit the full amount to the
>> bank.
>> Then in the invoice for A, credit the suspense account and debit A's
>> receivables.
>>
>> John Carter
>>
>>
>>
>>
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-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
       warlord at MIT.EDU                        PGP key available