How to Use Split Transactions to Pay Several Vendors (Not Just The Expense Accounts)

[David T.]

--- On Fri, 2/4/11, Jane Stowe <jane.stowe.boyd at gmail.com> wrote:

> From: Jane Stowe <jane.stowe.boyd at gmail.com>
> Subject: How to Use Split Transactions to Pay Several Vendors (Not Just The Expense Accounts)
> To: gnucash-user at gnucash.org
> Date: Friday, February 4, 2011, 12:22 PM
> Hi there,
> 
> I've a question about split transactions. I have several
> vendors set up
> (e.g. grocery shop, toy shop, pharmacy etc) & when I
> buy items from these
> shops on behalf of the playgroup where I help out, I add
> these invoices to
> the specific vendor (& specific expense account like
> office supplies/food &
> consumables etc). Sometimes I'd have a few
> invoices/receipts & the playgroup
> would pay me back the total.
> So how do I use split transactions correctly to show this
> so that the total
> is withdrawn from the current account & the vendors
> balances are reduced
> accordingly?
> 
> E.G. Bought from Toy Shop     
>    50euro .......invoice allocated to the
> Toy
> Shop Vendor, listing expense account as Expenses: Toys
> & Crafts
>         Bought from Pharmacy 
>       20euro........invoice allocated to
> Pharmacy Vendor, listing expense account as Expenses:
> Health & Safety
>         Bought from Grocery
> Shop   30euro........invoice allocated to
> Grocery Vendor, listing expense account as Expenses: Food
> & Consumables
> 
> Playgroup transfers the total 100euro to me from their
> Current account .
> 
> When I try using the split transaction option, I don't seem
> to be able to
> get it so that on each of the vendors the balance has been
> reduced
> accordingly to zero. Instead what I end up with is the
> total 100euro is
> showing as withdrawn from the Assets:Current account &
> the individual items
> are showing up twice in various expense accounts (like Food
> & Consumables) -
> obviously once from when I entered the invoice on the
> vendors & then again
> from the split transaction. When I try to alter this so
> that they're not
> showing up twice, then I end up with the total amt showing
> up in
> 'Imbalance'. What am I missing? I know that if it was just
> being split over
> the expense account WITHOUT the use of vendors, it would
> work fine. Any
> help/ideas? Thanks.

Jane--

I'm not very good at this stuff, but it sounds to me like you want to read chapter 12 in the guide (http://code.gnucash.org/docs/guide/chapter_bus_ar.html). That may help you figure out how to manage this.

David

> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>