Business-feature questions

[John Layman]

The current balance for each member will appear on the standard receivable
aging report, assuming the members have each been set up as a customer and
an invoice has been issued for each customer's subscription.  A
pseudo-statement for an individual member can be produced with the Customer
Report.

Reading between the lines it sounds like we're talking about a dues
situation in which the dues can either be subscribed in installments or paid
in full (presumably an annual membership fee.)  The only way that occurs to
me to apply a portion of Customer A's payment to Customer B's account would
be to actually revise (reduce) Cusomer A's  payment amount after the fact
(which GnuCash does, I believe, permit) and apply a payment for that amount
to Customer B.  I don't see any reason it should be the responsibility of a
social club bookkeeper to retain any information as to who helped who and by
how much.  That's a matter between the individual members.


-----Original Message-----
From: gnucash-user-bounces+john.layman=laymanandlayman.com at gnucash.org
[mailto:gnucash-user-bounces+john.layman=laymanandlayman.com at gnucash.org] On
Behalf Of Mike or Penny Novack
Sent: Friday, June 03, 2011 3:16 PM
To: Derek Atkins
Cc: gnucash-user at gnucash.org
Subject: Re: Business-feature questions

Derek Atkins wrote:

>Hi,
>
>On Fri, June 3, 2011 8:30 am, Gareth Edwards wrote:
>  
>
>>On 1 June 2011 07:06, Gareth Edwards <gareth at edwardsfamily.org.uk> wrote:
>>    
>>
>>>I'm trying to use GnuCash to run the finances of a social club and I 
>>>have a couple of questions about the use of the invoicing and A/R in 
>>>GnuCash. Each member is a Customer, and subscriptions are invoiced
>>>
>>>1) Quite a few members pay in advance, which GC is showing as 
>>>pre-payment in A/R, which is fine. However, I can't figure out how to 
>>>show the current balance for any given member. How do I do this?
>>>
>>>2) One of our members has a positive balance and has decided to pay 
>>>the subscriptions for this month on behalf of another member out of 
>>>this balance. How do I transfer a payment from one Customer into the 
>>>account of another Customer?
>>>
>>>      
>>>
>>I guess this can't be done then? I'll have to revert to manual 
>>spreadsheets if that's the case, which will be a shame.
>>    
>>
>
>The former should be possible in the Customer Report.  Have you tried 
>that?  The latter is not currently possible -- there is no way for one 
>customer to pay "on behalf of" another customer.
>
>  
>
While I don't  use the "customer" features I'm not that sure an adjustment
of this sort would be impossible. Let's try asking a couple questions.

1) If the first customer (the one who will be paying on behalf of the
other) asked for a portion of his/her excess balance be refunded, is this
possible? What would the transaction look like? (what is the other account
in this case -- presumably checking as you cut this customer a refund check)
2) If the second customer (the one on whose behalf the payment will be
made) were to be paying normally what would that transaction look like? 
(again, what is the other account -- presumably also checking on the
opposite side from the first question as you deposit a check from the
customer).
3) You can't construct a transaction that does this? (those two entries to
checking cancel  each other out)

Michael
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