Check register questions

[David Carlson]

On 8/22/2012 5:21 PM, John Ralls wrote:
> On Aug 22, 2012, at 1:42 PM, Mike Morris <twriterext at gmail.com> wrote:
>
>> From Help Manual:  Description field. This field is used to enter either a
>> payee or other description for the transaction.
>>
>> Is there no way to enter a list of Payees?
>>
>> Is there no way to enter a description separate from the payee?
>>
>> For example, a payee might be King Soopers (a grocery store), or Whole
>> Foods (another grocery store).
>>
>> If I buy groceries, I want that description associated with the payee and
>> transaction, and I want to see monthly totals for each payee for each
>> "description."
>>
>> If I buy gas for the car from the grocery store, I want that description
>> associated with the payee and transaction.
>>
>> I want to be able to see monthly totals for that payee for both
>> descriptions (groceries and gas).  Is this possible?  If so how?  I have
>> spent a lot of time combing through the Help Manual and the Tutorial, but,
>> if the answer is there, I can't see it.
> It's in there, but you're missing an essential fact that's explained in the Tutorial: Gnucash is a double-entry accounting program. You create expense accounts for Groceries and everything else that you would use as categories in a simpler program and use those as the transfer accounts.
>
> Regards,
> John Ralls
>
>
>
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I just want to add that you can put whatever you want in each of the
boxes.  The boxes may not have the same name as you are used to in
another program.  The examples show that the payee's name is usually put
in the description box, and additional information is often put in the
notes.   When you get to the level of confidence to try running reports,
you will find that you can subtotal by description if you really want to
know how much you spent at each store. (Actually, sometimes I do that.)

David C
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