Purchases for customers and how to enter this

[Derek Atkins]

Hi,

bhcs_gnucash at nym.hush.com writes:

> Hi all,
>
> thank you for your replies to this (and Kash for the link). All 
> appreciated. I feel I have a better understanding of things now, 
> and I am getting gnucash set up to suit my needs.
>
> I have got the Chargeback to Customer to tie in with that 
> customers' next Invoice. I am open to correction, but I don't think 
> gnucash is set to keep track of inventory (i.e. I was hoping to use 
> gnucash to link purchases made as Stock until it is sold to the 
> customer). So I think, for my needs, I will just do this manually 
> (an extra transaction to deal with Stock - once it is sold to 
> customer, I will transfer it from an asset to an expense). The idea 
> being that at any given moment, I could run a report that indicated 
> how much stock I had, how much I purchased for the year to date, 
> and how much has been sold on to customers.

You are correct, GnuCash does not have Inventory support.

> One thing I am unclear about from the gnucash Tutorials and 
> Concepts guide.
>
> In relation to a new Vendor Invoice, it states:
>
> "Invoiced? - X means the item is attached to this invoice, an empty 
> box means the item is not attached to this invoice. If the box is 
> empty you can attach the item to the invoice by first selecting the 
> item row and then clicking in this box."
>
> I am a little unclear about this. What exactly does this field do? 

It's really only necessary for Chargeback items on a Customer Invoice.
Everywhere else it is irrelevant and can (and should) be ignored.

> If I purchase items from a vendor, I presume it is part of the 
> invoice by default, do I have to manually click this box every 
> time?

No.  It'll be added automatically.

> Also, in practice, this field is always empty and non-editable when 
> I create a new Invoice. Is this the case for everyone else?

Yes, it should only be editable for chargeback items.

> Maybe someone could clear this up for me.
>
> Thanks again for the help so far. I am very close to a set-up that 
> will make things very quick and painless when doing "the books" for 
> my small business.
>
> Regards,
> Ken

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-derek

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
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