Fwd: Credit Note Alternatives

[Keith Fetterman]

---------- Forwarded message ----------
From: Keith Fetterman <kfetterman at gmail.com>
Date: Fri, Feb 17, 2012 at 9:04 AM
Subject: Re: Credit Note Alternatives
To: The00Dustin at gmx.net


Dustin,

Thanks for the reply.  I've tried that.  GnuCash will not allow you to post
a negative invoice or bill.  I've talked with my accountant at work and she
that would work if the software allowed it.

Keith


On Fri, Feb 17, 2012 at 9:03 AM, Dustin Henning <The00Dustin at gmx.net> wrote:

> I don't really know if this would work, as I haven't dealt with such
> things,
> but the first thing that comes to my mind is an invoice or bill with a
> negative amount.  If that is possible, wouldn't it effectively be what you
> want, only with inaccurate nomenclature?
>        Dustin
>
> -----Original Message-----
> From: gnucash-user-bounces+the00dustin=gmx.net at gnucash.org
> [mailto:gnucash-user-bounces+the00dustin=gmx.net at gnucash.org] On Behalf Of
> Keith Fetterman
> Sent: Friday, February 17, 2012 11:54
> To: gnucash-user at gnucash.org
> Subject: Credit Note Alternatives
>
> I am considering using GnuCash's small business features for managing the
> finances of a small non-profit corporation.  It looks perfect, except for
> one important feature.  I need to be able to create credit memos, refund
> customers and handle bill credits to vendors.  I have reviewed the GnuCash
> documentation, Wiki and both the GnuCash users and dev mailing lists to
> find
> out how to accomplish this.  I don't see anything in the GnuCash
> application.  The closest thing I have found is Credit Note Wiki page:
> http://wiki.gnucash.org/wiki/Credit_Notes
>
> I am assuming this will handle credits for both customers (credit memos)
> and
> vendors (bill credits) from what I've read in the Wiki.
>
> I don't see when Credit Notes will become available on either the Wiki page
> or on the road map for GnuCash.  Does anyone have an idea when this
> functionality might be available?  I fear that it may be a long time based
> on what I read in the GnuCash dev mailing list archives.  There was some
> talk of it being in the 2.6 release, but nothing definite.
>
> I have extensively played with GnuCash and I really like it.  What are my
> alternatives for accomplishing credit notes for customers and vendors?  It
> looks like accounts receivables and payables have been around awhile so
> what
> are other users doing to get around this?
>
> I did read one option, which is to go back and edit the original invoice or
> bill.  This doesn't work very well in our case for customers because the
> refunds may occur months after the original invoices were
> generated/processed.  Plus it doesn't reflect what really happened, i.e.,
> customer invoiced/paid this amount on date X and customer was refunded on
> date Y.  If the original invoice is edited, then it looks like the customer
> only paid the difference on date X, which doesn't reflect what really
> happened.  Plus what happens if you need to close the books between these
> times?
>
> Please help.  Please post some suggestions on alternative ways to
> accomplish
> credit notes for both customers and vendors.  I really appreciate it.
> GnuCash looks perfect us.
>
> Thanks
> Keith
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