Using Customer or Vendor accounts to track donations

John Dunshee schmuck281 at comcast.net
Fri Feb 17 17:45:45 EST 2012


We have the donations accumulate for a couple of weeks and them make one combined deposit in the bank account. So I don't want the donations posted to the bank accounts separately. We make a combined deposit whenever we have enough to make it worthwhile. 



----- Original Message -----
From: "John Dunshee [via GnuCash]" <ml-node+s1415818n4398686h68 at n4.nabble.com> 
To: "John Dunshee" <schmuck281 at comcast.net> 
Sent: Friday, February 17, 2012 2:38:45 PM 
Subject: Re: Using Customer or Vendor accounts to track donations 

I am trying to do that. I was thinking of entering my donor list as customers and using invoices but I can't seem to get the accounts set up correctly. I had a Donor account as Acct/R but Gnucash doesn't see it and keeps saying I have no account to post to. Then it wants another account as well. It looks to me to be too much trouble having to use a customer acct, an invoice, an acct/r and an income acct. 

It seems to me that it would be easier to just have an Donor income acct and enter the donations in the register and continue to hand write the receipts. We have been doing it by hand for years. 

But I was hoping to kind of automate the process instead of just the arithmetic. I wanted a donor account for each donor that I could bring up and enter the amount, have it entered in the register and maybe print a receipt. None of the accounting programs I have looked at are set up to handle a process like that. 

Gnucash and Quickbooks seem to be fundamentally the same but Quickbooks has been getting terrible reviews as far as support goes, so I decided to go with Gnucash. I'm kind of struggling to get it to do what I want. 

Any suggestions would be greatly appreciated. 




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