gnucash-user Digest, Vol 125, Issue 16

[R. Victor Klassen]

On 2013-08-12, at 4:09 PM, Tom Balazs wrote:

> 
> I also miss "Memo". If I spend $500 at "Johns Auto Repair", that's an
> "Accounts/Auto/Repair and Maintenance" expense, "Transfer/Liabilities/Tom's
> Credit Card" but where do I write "Front brakes, water pump, and wipers" or
> "John's Auto Repair Transaction #JAR256". Those pieces of information can
> be very important.

If you make Joh's Auto Repair a vendor, then create a bill - which is a condensed version of the one you received.   You can then itemize the front brakes, water pump, etc.  on separate lines, just like on the invoice.   If you have taxes set up, it will calculate the sales/value added tax for you as well.

You will need to "Post" it, and it then makes its way into your Accounts Payable.   You can then either "Pay" it - from the Bill window - assigning a cheque/check # if appropriate - and assigning an account from which the payment is to come (credit card/chequing/checking/petty cash…)  OR you can go to the account from which you are paying, and then pay it, with a destination account of Accounts Payable.