"Automatic Payment Forward" - what the hell?

[Maf. King]

Hi Tereque

You'll need Derek to go into the mechanics, but AFAIK, the "automatic payment 
forward" happens if you book more payment than has been invoiced.

Say you have a invoice for £70, and payment comes for £100.  you'll get an 
A.P.F of £30.

I think it comes about if you try to pay several invoices with one payment - 
whilst GC by default will allocate payments to the oldest invoice first 
(FIFO).  You can make one invoice "jump the queue", but not several.  EG. if 
invoices 1 to 5 are outstanding, you can allocate payment to no.3, but not 2 
and 4 - you'll pay 1 and part of 2.

that may be why you see some randomness in the sums and dates for these 
payments.

HTH,
Maf.


On Tue 13 August 13 17:43:03 tereque wrote:
> I just bumped over (in my eyes) strange behaviour in the relation
> between Invoices vs Payments
> 
> For example there is an invoice that has listed a payment (when saying
> 'show payments' in the print preview) that never has been booked for it.
> When looking deeper into this I have found payment in my a/r which are
> called"Automatic Payment Forward" .... There had been overpayments of
> other invoices of the same customer (and of the same job). Maybe this is
> somewhat related?
> 
> But it seems to be a little random and not really predictable ... can
> somebody explain the mechanics behind this?
> Maybe there can be some benefit of this even if one just new exactly how
> that works.
> 
> thanks as always ....
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Maf. King
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