gnucash-user Digest, Vol 129, Issue 39

[David Carlson]

On 12/30/2013 12:42 PM, John Donnee wrote:
> Message 1. Split Transactions
>
> I also had difficulty following the example in the Users Guide. It would be a real help to me if there was an example showed something like an expense report where you had multiple expense items that needed to be posted to different categories.
>
> Thanks
> John Donnee
>
> 910.622.8111
> 8422 Emerald Dunes Rd.
> Wilmington, NC 28411
>
> On Dec 30, 2013, at 12:00 PM, gnucash-user-request at gnucash.org wrote:
>
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>> Today's Topics:
>>
>>   1. Re: Entering Split Transactions (Buddha Buck)
>>   2. Re: EU en USD currencies not updated after upgrading to
>>      Ubunto 12.04 (liberace)
>>   3. Invoicing On-going Customers - A New Invoice Each Year?
>>      (Terry Morse)
>>   4. Re: Entering Split Transactions (David Carlson)
>>   5. Announcement: GnuCash 2.6.0 Released (John Ralls)
>>   6. Re: Announcement: GnuCash 2.6.0 Released (Maf. King)
>>   7. Re: EU en USD currencies not updated after upgrading to
>>      Ubunto 12.04 (Frank H. Ellenberger)
>>
>>
>> ----------------------------------------------------------------------
>>
>> Message: 1
>> Date: Sun, 29 Dec 2013 23:55:24 -0500
>> From: Buddha Buck <blaisepascal at gmail.com>
>> To: Bob Qualls <bobqualls84 at gmail.com>
>> Cc: "gnucash-user at gnucash.org" <gnucash-user at gnucash.org>
>> Subject: Re: Entering Split Transactions
>> Message-ID:
>> 	<CAAyPE3BoHMMyk7SUZ2LLrbxcKYp7Crrc5pmTc5vaUCARD7vmeg at mail.gmail.com>
>> Content-Type: text/plain; charset=UTF-8
>>
>> In a split, the left-hand column and the right-hand column have to balance.
>> In your example, you have 670+180+90+60=1000 in the left-hand column, and
>> 1000 in the right-hand column.  That seems to balance to me.
>>
>> Perhaps the confusion is coming from the column headers: the right-hand
>> column is shown in that screen-shot as "total withdrawal", but you aren't
>> doing a withdrawal of 1000, so what's the 1000 doing there?  The answer is
>> that while a regular "non-split" transaction shows the transaction from the
>> viewpoint of one account of the two affected accounts, a "split"
>> transaction shows the transaction from the viewpoint of all affected
>> accounts simultaneously.  The "Account" column for the final row (with the
>> $1000 "total withdrawal") shows the account "Income:Salary", which is where
>> you are getting the money to deposit from.  But for the "Income:Salary"
>> account, the right-hand column is not "total withdrawal", it's "Income"
>> (with the left-hand being "Charge").  It make sense for the $1000 that goes
>> into your checking account, taxes, etc to be recorded as "Income" from your
>> Income:Salary account.
>>
>> There are 5 accounts in this transaction.  In one, the left-hand/right-hand
>> columns read "Deposit/Withdrawal", in three, they read "Expense/Rebate",
>> and in the last, they read "Charge/Income".  It is impossible to show all
>> those labels at once, so only the labels for the account in that register
>> (Checking) is used.  I just noticed that when selecting a split, they all
>> get "Tot. " prepended, which may be making things more confusing.
>>
>> This is one of the reasons I, personally, use "formal accounting labels".
>> For me, every left-hand column is labelled "Debit", and every right-hand
>> column is labeled "Credit" (or "Tot Debit/Tot Credit" with splits).  So
>> when I look at an analogous transaction, I can see my total debits equal my
>> total credits in a split, and I know that for my salary, my "After Tax"
>> salary is debited to my checking account and my "Before Tax" salary is
>> credited to my Income:Salary account.
>>
>> Does this help?
>>
>>
>> On Sun, Dec 29, 2013 at 10:07 PM, Bob Qualls <bobqualls84 at gmail.com> wrote:
>>
>>> As I'm trying to master entering split transactions, as demonstrated in the
>>> tutorial (see attachment as a location reference in the tutorial), I find
>>> that I have to continually clear the amount entered by default in the
>>> "Withdrawal" column to get the numbers to work out correctly.  Is this
>>> typical behavior, or am I doing something incorrectly?
>>>
>>>
Did you see my reply shortly after this Digest was compiled?  It
addresses the quirks that you see while adding lines to a split transaction.

David C