Can you get invoices to use other than an Income Account?

[Jon Dallara]

Hello,

   I work for a company as an independent contractor.  As such, the 
company purchases the materials needed to complete a job and I bill the 
company for the hours I worked.  I use an invoice to do this using the 
Income:Sales account.  On occasion, I have to purchase materials out of 
my pocket for which I get reimbursed.  The invoice insists that I 
provide an Income account for the entry so I use Income:Reimbursed 
Expenses.  This has the effect of artificially increasing my Income and 
thus my checking account when I'm actually using my money over and over 
again.  There is no net increase as the account summary shows.
   From what I know, there should be an account Assets:Reimbursed 
Expenses Receivable of type A/Receivable.  The amount of out of pocket 
expense is credited to the asset account.  When the invoice is paid, the 
asset account is debited and returns to zero when all expenses have been 
reimbursed.  This is what happens to the accounts receivable account 
when an invoice is paid.  Currently, the only work around that I have 
been able to figure out is to create a transaction in my checking 
account account to withdraw the money for the purchase, so that when the 
invoice is paid, the Income:Reimbursed Expenses amount is zeroed out.  
This has 2 side effects, it shows income that I didn't earn, and 
secondly, it shows the purchase as for myself and not as part of an 
invoice unless I remember to make a very detailed entry for the transaction.
   Is there any way to get the invoice to accept the Assets:Reimbursed 
Expenses Receivable account?  Is there another way of doing this?  I've 
attached an account summary so the Income problem can be seen.

Thanks,

Jon.

-- 
Jon Dallara
Assistant Director
FIT Ministries

Lead Forman / Project Manager
Charitable Construction Services
209.483.1407

Sent using Thunderbird

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