Cash Book

[Chris Bester]

Hi Michael

Thank you for the elaborate reply.  I am an accountant, not an Auditor, and
I may not Audit my own books.  However, my problem was that I could not find
the appropriate report in gnucash.  Fortunately Geert came to the rescue, it
is the Account Report that I needed.

I still had another question which Geert was unable to help me with.  Our
Tax and Company laws require books to be closed off at the end of a
financial year and closing  balances to be entered as opening balances for
the new year.  This is also applicable to the Balance Sheet.  For the
convenience of my organisation I use the Balance Sheet(equile), but I need
to start the new year with a new balances.  The Balance sheets in gnucash
are continuous.

Can somebody please advise-

Thanks

Chris 

-----Original Message-----
From: Mike or Penny Novack [mailto:stepbystepfarm at mtdata.com] 
Sent: 16 December 2014 05:14 PM
To: Chris Bester
Cc: gnucash-user at gnucash.org
Subject: Re: Cash Book


>Hi There
>
>My auditor requires a written up cash book.  I cannot find any report 
>that matches the cash book as per normal accounting practice.
>
>Can anybody help.  I am on 2.4.13
>
>Thanks
>
>Chris
>  
>
Try looking at this question form the viewpoint of traditional "pen and ink
on paper" bookkeeping. Do you understand how that was done and why? 
Or compare to how you enter transactions in gnucash (where you DON'T first
enter them in a journal and then post them).

Cash book accounting was  simplification of traditional bookkeeping which
came about when it was noted that transactions that affected JUST cash on
one side and one of  a limited subset of transactions on the other made up
an extremely high percentage of all transactions. So THESE were entered into
the "cashbook", a book of ledger accounts only (no journal involved, the
"cash" account would be in date order). That saved having to "post" these
transactions. There would also need to be a main set of books in which were
entered all other transactions, first in a journal, then posted to the
ledger.

Once every do often (daily, weekly, monthly) the TOTALS from the cashbook
were "transferred" to the main books (a big split transaction "closing out"
all these accounts -- look at an old accounting book). So at this point the
cashbook is proven "in balance" and a new period begins.

Ask your auditor if this is what he means? If he wants separate books for
the "cash book", "petty cash", etc. you can model this in gnucash which will
support as many sets of books as you like.

Michael