Summarizing annual donations to charity; digression
Wm
wm+gnc at tarrcity.demon.co.uk
Tue Dec 30 12:26:02 EST 2014
Tue, 30 Dec 2014 08:39:08 <54A2AAFC.9050005 at mtdata.com> Mike or Penny
Novack <stepbystepfarm at mtdata.com>
>** Bear in mind that I am fairly familiar with double entry bookkeeping
>and understand "subsidiary books". So for us the "donations" books are
>a funny kind of books with no assets and zero equity. Just "income" for
>the total donations made (that's like income received from our personal
>books if we had those where there would be a corresponding expense
>account "donations". In other words, the donations details would be
>HERE (in this subsidiary book) rather than in the main books. Very much
>like a "petty cash" set of books. In our case three forms of
>"income" (child accounts), "check", "cash", and "kind" (physical goods
>donated).
>
> Then the expense side is very much like I described before. When
>producing the reports no need to select accounts (all accounts in this
>subsidiary set of books are relevant) and in the transaction report the
>income side acts as a journal of our donations (well three remembering
>the three kinds, but almost all out donations are by check so that's
>the one that matters --- donations in cash mainly just what handed to
>street beggars, etc. and in kind donations very rare.
do you actually maintain a different gnc file / book for this ?
keeping an org's books separate from one's own is sensible.
keeping a partner's / child's books separate is personal.
if I (mis)understand what you are saying you have a separate (in gnc
terms) book for donations. the mention of petty cash is what alerted me
in the message above because I recall being confused by your reply when
I raised this casually some time ago.
obviously you don't have to answer this but do you have files for
M general
M donations
M petty_cash
M income
etc.
essentially recreating a complete manual set of books with each
subsidiary ledger represented by a gnc file ?
--
Wm...
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