gnucash-user Digest, Vol 136, Issue 39
JOSEPH AIELLO
jraiello at verizon.net
Wed Jul 30 10:48:14 EDT 2014
ref item 9;
Thanks for reply.
I am using release 2.6.3 with win 7.
..... joe
On Wednesday, July 30, 2014 10:31 AM, "gnucash-user-request at gnucash.org" <gnucash-user-request at gnucash.org> wrote:
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Today's Topics:
1. Re: update release (Rolf Endres)
2. 2.6.3 language and locale switching on OS X (Per Johansson)
3. Imported QIF files - files are now new parent files & not in
Equity (Jem)
4. Re: 64 bit (mshires)
5. Re: Imported QIF files - files are now new parent files & not
in Equity (David Carlson)
6. Re: 2.6.3 language and locale switching on OS X (John Ralls)
7. Re: update release (Johannes Kapune)
8. Entry to invoice Screen (David Smith)
9. deleting file names (JOSEPH AIELLO)
10. Re: deleting file names (Ronal B Morse)
11. Accounts structure for a worker cooperative (read:
partnership) with expense accounts (Benjamin Melan?on)
12. Re: deleting file names (Ronal B Morse)
13. Re: Accounts structure for a worker cooperative (read:
partnership) with expense accounts (Maf. King)
14. Re: Accounts structure for a worker cooperative (read:
partnership) with expense accounts (Buddha Buck)
----------------------------------------------------------------------
Message: 1
Date: Tue, 29 Jul 2014 18:08:18 +0200
From: "Rolf Endres" <rendres at gmx.de>
To: gnucash-user at gnucash.org
Subject: Re: update release
Message-ID:
<trinity-390a12cd-b389-4261-b18e-529c3db757ce-1406650098209 at 3capp-gmx-bs28>
Content-Type: text/plain; charset="UTF-8"
I've tried installing the two latest weekly builds to get the updated
aqbanking to work, but with both my Online Banking now fails
completely:
When I access the online banking or online banking setup, an empty
wight window opens titled "acquiring lock". The progess bar cycles
through to 100%, before closing the window, opening a new one, and
starting from scratch. Closing the window by clicking abort also opens
a new window with the progress bar starting to cycle again.
I have tried deleting lock files manually, as well as deleting the
complete aqbanking folder in my documents (I'm using Windows); no
change in behaviour. Any clever ideas on where to start looking? I
wasn't able to find any references to similar errors elsewhere...
On Jul 28, 2014, at 8:10 AM, Rolf Endres <rendres at gmx.de> wrote:
>
> I will try the weekly builds. Point taken about the nightly builds
(I
> was desperate to get the data imported ;-)! )
------------------------------
Message: 2
Date: Tue, 29 Jul 2014 20:31:22 +0300
From: Per Johansson <per at johansson.name>
To: gnucash-user at gnucash.org
Subject: 2.6.3 language and locale switching on OS X
Message-ID: <53D7DA6A.5080408 at johansson.name>
Content-Type: text/plain; charset=ISO-8859-1; format=flowed
Hello.
I change the locale and language according to the instructions in
http://wiki.gnucash.org/wiki/Locale_Settings
Examples:
defaults write /Applications/Gnucash/Gnucash.app AppleLocale
'fr_FR at currency=CHF'
defaults write /Applications/Gnucash/Gnucash.app AppleLanguages '(de,fr)'
Then I start Gnucash 2.6.3 but nothing changes. Only sometimes tips come
in English instead of Swedish (system default).
But when I switch language or locale in the system settings, Gnucash
changes correctly.
Per Johansson
------------------------------
Message: 3
Date: Tue, 29 Jul 2014 00:33:39 +0100
From: "Jem" <jem at balancedpath.com>
To: <gnucash-user at gnucash.org>
Subject: Imported QIF files - files are now new parent files & not in
Equity
Message-ID: <00d901cfaabc$5d32d620$17988260$@balancedpath.com>
Content-Type: text/plain; charset="us-ascii"
I am just setting up my GnuCash for the first time. I just imported 3 months
of accounts from my bank in qif format. They are showing up as top level
parent accounts - are they not supposed to be under "Current Assets"?
Thanks
Jem
------------------------------
Message: 4
Date: Tue, 29 Jul 2014 06:47:11 -0700
From: mshires <mshires.wcc at gmail.com>
To: Derek Atkins <warlord at mit.edu>
Cc: gnucash-user at gnucash.org
Subject: Re: 64 bit
Message-ID:
<CADANf5VqYsZc+Ao8VYMP0ku96Rf-JwAeDWEghy6GrrgjWskx_g at mail.gmail.com>
Content-Type: text/plain; charset=UTF-8
Derek: Awesome explanations! Thank you very much for your reply. Now I
get it!
On Fri, Jul 25, 2014 at 10:50 AM, Derek Atkins <warlord at mit.edu> wrote:
> Hi,
>
> m shires <mshires.wcc at gmail.com> writes:
>
> > I am a new user, sort of. I installed the program a while back (March of
> > 2014) and tried using it. I love the double entry accounting concept so
> I
> > can run my personal finances like a business.
> >
> > But, I ended up uninstalling it because of problems.
> >
> > 1. I had a 32 bit program. I run a 64 bit Windows but can't find the
> > GnuCash 64 bit version. Can someone explain this?
>
> I think others have explained this well enough. I'll note that this is
> *NOT* a problem (except perhaps in your eyes). There is not, nor will
> there be in the foreseeable future, a 64-bit windows version of
> GnuCash. So you either run the 32-bit version or nothing.
>
> The reasons for this are numerous, but the #1 reason is the lack of time
> on the part of the developers to properly set up, maintain, and (most
> importantly) TEST a 64-bit build, especially when we still need to
> support the 32-bit solution.
>
> Considering Win64 runs Win32 apps just fine, there's really no reason to
> spend double the effort.
>
> > 2. At some point in setting things up it presented a very confusing
> > request to set up a database bin location. After fumbling through this
> > confusion, I set up a database file location approved by GnuCash (or
> > acknowledege by it, anyway), using my name; but whenever I try to launch
> > the program I get a "cannot find bin....." error message.
>
> I'm not sure exactly what you mean by "database bin location". Perhaps
> you mean the location of your data file? Consider it just like when you
> would use Word or Excel -- when you write a document or spreadsheet you
> need to tell Word or Excel where to save that document. With GnuCash
> you need to do the same thing.
>
> The difference is that GnuCash will remember the last-used file and
> re-open it every time you restart. The storage of that information is
> in your stored preference data and is NOT removed when you uninstall
> gnucash (neither is your data removed, just like if you uninstall Word
> your docuements are not removed). This is considered a feature.
>
> If you're getting a "cannot find.." message then most likely you either
> pointed gnucash to the wrong place or somehow removed the data file.
>
> Just start gnucash and go to File -> New File and you can create a new
> file, then when you save it GnuCash will use this new file.
>
> > 3. I uninstalled the program and reinstalled it, and upon launch got the
> > same message! So I went to my computer directory and deleted the GnuCash
> > Bin files, then uninstalled it again.
>
> See above for why this is the case. Uninstalling GnuCash does not
> remove your data or preferences. As I said, this is considered a
> feature.
>
> > Before I reinstall and start a "do-over", I would like to understand what
> > is going on, why the databases are not integrated into the program, and
> why
> > there is not a 64 bit version, and what all this stuff about bin files
> is.
>
> See above for all the answers to these questions (except about your "bin
> files", since I have no idea exactly what you're talking about). Next
> time please copy-and-paste the *EXACT* message you receive.
>
> But I would recommend you re-install GnuCash, start it, and then you can
> use File -> New File to create a new data file and then be sure to
> File -> Save it.
>
> Feel free to write back to the gnucash-user list if you still have more
> questions.
>
> > Thanks!
>
> > Please remember to CC this list on all your replies.
> > You can do this by using Reply-To-List or Reply-All.
>
> -derek
>
> --
> Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
> Member, MIT Student Information Processing Board (SIPB)
> URL: http://web.mit.edu/warlord/ PP-ASEL-IA N1NWH
> warlord at MIT.EDU PGP key available
>
------------------------------
Message: 5
Date: Tue, 29 Jul 2014 18:55:18 -0500
From: David Carlson <david.carlson.417 at gmail.com>
To: gnucash-user at gnucash.org
Subject: Re: Imported QIF files - files are now new parent files & not
in Equity
Message-ID: <53D83466.10200 at gmail.com>
Content-Type: text/plain; charset=ISO-8859-1
On 7/28/2014 6:33 PM, Jem wrote:
> I am just setting up my GnuCash for the first time. I just imported 3 months
> of accounts from my bank in qif format. They are showing up as top level
> parent accounts - are they not supposed to be under "Current Assets"?
>
> Thanks
>
> Jem
>
>
>
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>
That is an easy mistake to make if you are not very careful when
directing the QIF importer to create new accounts.
What is probably the easiest solution is to edit the new account(s) that
did not properly appear under "Current Assets" or whatever to reside
under the correct parent account. Then the next import should show the
existing account(s) as either pre-selected or optional matches for new
transactions.
Have fun. :)
David C
------------------------------
Message: 6
Date: Tue, 29 Jul 2014 17:42:28 -0700
From: John Ralls <jralls at ceridwen.us>
To: Per Johansson <per at johansson.name>
Cc: gnucash-user at gnucash.org
Subject: Re: 2.6.3 language and locale switching on OS X
Message-ID: <04FF972C-2516-46B5-B865-9C6A8D870D07 at ceridwen.us>
Content-Type: text/plain; charset=us-ascii
On Jul 29, 2014, at 10:31 AM, Per Johansson <per at johansson.name> wrote:
> Hello.
>
> I change the locale and language according to the instructions in
> http://wiki.gnucash.org/wiki/Locale_Settings
>
> Examples:
>
> defaults write /Applications/Gnucash/Gnucash.app AppleLocale 'fr_FR at currency=CHF'
>
> defaults write /Applications/Gnucash/Gnucash.app AppleLanguages '(de,fr)'
>
> Then I start Gnucash 2.6.3 but nothing changes. Only sometimes tips come in English instead of Swedish (system default).
>
> But when I switch language or locale in the system settings, Gnucash changes correctly.
Try again, using exactly the syntax specified in the wiki article.
Regards,
John Ralls
------------------------------
Message: 7
Date: Wed, 30 Jul 2014 10:01:00 +0200
From: Johannes Kapune <listen at kapune.de>
To: gnucash-user at gnucash.org
Subject: Re: update release
Message-ID: <53D8A63C.60200 at kapune.de>
Content-Type: text/plain; charset=ISO-8859-1; format=flowed
Hi Rolf,
do you look on aqbanking site?
Best you set up your online banking stuff on command line there and get
it working, than you can use this in GnuCash.
Johannes
Am 29.07.2014 18:08, schrieb Rolf Endres:
> I've tried installing the two latest weekly builds to get the updated
> aqbanking to work, but with both my Online Banking now fails
> completely:
>
> When I access the online banking or online banking setup, an empty
> wight window opens titled "acquiring lock". The progess bar cycles
> through to 100%, before closing the window, opening a new one, and
> starting from scratch. Closing the window by clicking abort also opens
> a new window with the progress bar starting to cycle again.
>
> I have tried deleting lock files manually, as well as deleting the
> complete aqbanking folder in my documents (I'm using Windows); no
> change in behaviour. Any clever ideas on where to start looking? I
> wasn't able to find any references to similar errors elsewhere...
>
> On Jul 28, 2014, at 8:10 AM, Rolf Endres <rendres at gmx.de> wrote:
> >
> > I will try the weekly builds. Point taken about the nightly builds
> (I
> > was desperate to get the data imported ;-)! )
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>
------------------------------
Message: 8
Date: Tue, 29 Jul 2014 21:30:04 +0100
From: "David Smith" <smith54 at smith54.karoo.co.uk>
To: <gnucash-user at gnucash.org>
Subject: Entry to invoice Screen
Message-ID: <D7917C3CC6D94FAFA1B9C6C5FF77EAB1 at DavidPC>
Content-Type: text/plain; charset="iso-8859-1"
Dear Sirs,
Is there a way I can past entries from Excel in to the Invoice Input screen?
Regards,
David
www.adsaccounts.co.uk
------------------------------
Message: 9
Date: Wed, 30 Jul 2014 05:09:49 -0700
From: JOSEPH AIELLO <jraiello at verizon.net>
To: "gnucash-user at gnucash.org" <gnucash-user at gnucash.org>
Subject: deleting file names
Message-ID:
<1406722189.81453.YahooMailNeo at web121801.mail.ne1.yahoo.com>
Content-Type: text/plain; charset=iso-8859-1
How can I delete file names? no longer needed? I am trying to do some housecleaning.
I create some test files to try out things; I can?find the files and delete them but they still appear in the list.
I can't find the script where these are located.
Any help?????
..... joe
------------------------------
Message: 10
Date: Wed, 30 Jul 2014 06:57:25 -0600
From: Ronal B Morse <ron at morsehouse.com>
To: gnucash-user at gnucash.org
Subject: Re: deleting file names
Message-ID: <53D8EBB5.8040301 at morsehouse.com>
Content-Type: text/plain; charset=windows-1252; format=flowed
This isn't hard to deal with, at least with the Linux version, but in
order to provide useful advice we need to know which version of Gnucash
you're using and which operating system you have on your computer.
RBM
On 07/30/2014 06:09 AM, JOSEPH AIELLO wrote:
> How can I delete file names no longer needed? I am trying to do some housecleaning.
> I create some test files to try out things; I can find the files and delete them but they still appear in the list.
> I can't find the script where these are located.
> Any help?????
>
>
> ..... joe
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>
------------------------------
Message: 11
Date: Wed, 30 Jul 2014 09:03:24 -0400
From: Benjamin Melan?on <ben at agaric.com>
To: gnucash-user at gnucash.org
Subject: Accounts structure for a worker cooperative (read:
partnership) with expense accounts
Message-ID:
<CANRwHB6c8P177bSpi5q-N3Qj40eWjK88gOtLQz2q6wdGDXB7vQ at mail.gmail.com>
Content-Type: text/plain; charset=UTF-8
We are a small collective, worker-owners each with an equal share in the
company. We're moving to GnuCash for accounting and i have two questions
about equity accounts and expense accounts.
My first question is how to set up equity accounts. This is for a worker
co-op, but any partnership would probably do the same.
The documentation mentions creating an Equity subaccount for each member as
an option ?
http://www.gnucash.org/docs/v2.6/C/gnucash-guide/accts-types1.html ? which
i've done, but i'm not clear what we put in as a contribution should
balance *with*. Practically, we started the company with nothing, and so
would be putting in our equity contributions from earnings.
Say our first income was a $12,000 check. It goes in Assets:Current
Assets:Checking and is balanced by an entry in Income:Sales. We could make
three transactions where three debits from Income:Sales is matched by a
credit each in Equity:Benjamin, Equity:Michele, Equity:Stefan?
Because we are all always going to have equal equity we could skip
accounting for it in Gnucash. The second question is i think parallel in
how it would be structured and needs to be accounted for in GnuCash for our
regular operation:
How to set up accumulating expense accounts for each member.
The idea is that as long as it's business-related, we let members of the
collective control their own budgets. This would probably also be
equivalent to giving departments their own budget. If the money isn't
spent one month, it accumulates in the expense account for later months.
I've read how this would be best covered by categories or tags, a feature
GnuCash doesn't have, but i think there is in fact value to doing it with
real accounts, if i can figure out what balances with what.
We can create Assets:Current Assets:Expenses_Benjamin etc., and move $500
each month in there from Income:Sales? But then in looking at an expense
imported into Assets:Current Assets:Checking i'm just not sure how to say
it's coming from Assets:Current Assets:Expenses_Benjamin and going to
Expenses:Office Supplies, say.
Am i close or far off?
I have searched rather extensively for answers to this, and am eager to
contribute to documentation once we figure this out!
Thank you greatly for GnuCash and any help in using it,
ben
http://agaric.com
------------------------------
Message: 12
Date: Wed, 30 Jul 2014 07:50:46 -0600
From: Ronal B Morse <ron at morsehouse.com>
To: gnucash-user at gnucash.org
Subject: Re: deleting file names
Message-ID: <53D8F836.3050904 at morsehouse.com>
Content-Type: text/plain; charset=windows-1252; format=flowed
Cancel my last. The way I used to do it with the Linux version of
GnuCash no longer works with 2.6.3. Nor does the method in the FAQ on
the GnuCash Wiki.
While I understand the issue is strictly cosmetic, I too would
appreciate knowing how to eliminate obsolete user file selections from
Gnucash's file menu.
RBM
On 07/30/2014 06:57 AM, Ronal B Morse wrote:
> This isn't hard to deal with, at least with the Linux version, but in
> order to provide useful advice we need to know which version of Gnucash
> you're using and which operating system you have on your computer.
>
> RBM
>
>
> On 07/30/2014 06:09 AM, JOSEPH AIELLO wrote:
>> How can I delete file names no longer needed? I am trying to do some
>> housecleaning.
>> I create some test files to try out things; I can find the files and
>> delete them but they still appear in the list.
>> I can't find the script where these are located.
>> Any help?????
>>
>>
>> ..... joe
>> _______________________________________________
>> gnucash-user mailing list
>> gnucash-user at gnucash.org
>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> -----
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>>
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
------------------------------
Message: 13
Date: Wed, 30 Jul 2014 15:11:21 +0100
From: "Maf. King" <maf at chilwell.net>
To: gnucash-user at gnucash.org
Cc: Benjamin Melan?on <ben at agaric.com>
Subject: Re: Accounts structure for a worker cooperative (read:
partnership) with expense accounts
Message-ID:
<2159970.5sM4YrbH2Q at calufrax.nottingham.standbyevents.co.uk>
Content-Type: text/plain; charset="utf-8"
On Wed 30 July 14 09:03:24 Benjamin Melan?on wrote:
> We are a small collective, worker-owners each with an equal share in the
> company. We're moving to GnuCash for accounting and i have two questions
> about equity accounts and expense accounts.
>
> My first question is how to set up equity accounts. This is for a worker
> co-op, but any partnership would probably do the same.
>
> The documentation mentions creating an Equity subaccount for each member as
> an option ?
> http://www.gnucash.org/docs/v2.6/C/gnucash-guide/accts-types1.html ? which
> i've done, but i'm not clear what we put in as a contribution should
> balance *with*. Practically, we started the company with nothing, and so
> would be putting in our equity contributions from earnings.
>
> Say our first income was a $12,000 check. It goes in Assets:Current
> Assets:Checking and is balanced by an entry in Income:Sales. We could make
> three transactions where three debits from Income:Sales is matched by a
> credit each in Equity:Benjamin, Equity:Michele, Equity:Stefan?
Hi Ben,
Welcome to the list!
There are kinda two "concepts" of equity in GC - there is a type of account
called "equity" which is where opening balances etc. are put (sub-account
OPening Balances - this is only useful if you have balances at the start of
your records, of course) or where you record the owner's contributions
(Equity:OwnerEquity:Joe etc.)
The other sort of equity is effectively the running profit, and isn't really
ever shown in the accounts other than in reports.
If you have put money into the co-op, eg. to buy equipment - then this would
be a transfer between (something like) Equity:Ben and Assets:Bank, reflecting
that you have invested some cash in the co-op. If you haven't done this, and
you are in the happy position of actually starting with real income, then
there probably isn't any initial owner equity. If you invested $300, and
someone else put in $200, it doens't really matter to this sort of equity.
You'll find out how much "retained earnings" or "profit" is in the Co-op, and
that number is the total owner equity available to pull out. (ie 1/3 of the
total for each of you in this case)
>
> Because we are all always going to have equal equity we could skip
> accounting for it in Gnucash. The second question is i think parallel in
> how it would be structured and needs to be accounted for in GnuCash for our
> regular operation:
>
> How to set up accumulating expense accounts for each member.
>
> The idea is that as long as it's business-related, we let members of the
> collective control their own budgets. This would probably also be
> equivalent to giving departments their own budget. If the money isn't
> spent one month, it accumulates in the expense account for later months.
>
> I've read how this would be best covered by categories or tags, a feature
> GnuCash doesn't have, but i think there is in fact value to doing it with
> real accounts, if i can figure out what balances with what.
>
> We can create Assets:Current Assets:Expenses_Benjamin etc., and move $500
> each month in there from Income:Sales? But then in looking at an expense
> imported into Assets:Current Assets:Checking i'm just not sure how to say
> it's coming from Assets:Current Assets:Expenses_Benjamin and going to
> Expenses:Office Supplies, say.
>
> Am i close or far off?
CLose. I'd imagine that you'd move the$500 from Assets:Bank to
Assets:Ben'sBudget. You could even have an account structure like
Assets:Bank
+-->Assets:Bank:BensBudget
+-->assets:Bank:StefansBudget
etc.
An especially good idea if the money doens't actually leave the bank. (make
sure you "include subaccounts" when you reconcile, though.)
When you buy, transfer from BensBudget -> Expenses:Widgets
HTH,
Maf.
>
> I have searched rather extensively for answers to this, and am eager to
> contribute to documentation once we figure this out!
>
> Thank you greatly for GnuCash and any help in using it,
>
> ben
>
> http://agaric.com
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
--
Maf. King
PGP Key fingerprint = 8D68 A91F 733B 2C1F 43B7 2B7C E591 E8E1 0DE7 C542
------------------------------
Message: 14
Date: Wed, 30 Jul 2014 10:27:02 -0400
From: Buddha Buck <blaisepascal at gmail.com>
To: Benjamin Melan?on <ben at agaric.com>
Cc: "gnucash-user at gnucash.org" <gnucash-user at gnucash.org>
Subject: Re: Accounts structure for a worker cooperative (read:
partnership) with expense accounts
Message-ID:
<CAAyPE3B3x3bV9Fki6WDru3NOMc0FCFJAL5bwEE92smy1+tX6bg at mail.gmail.com>
Content-Type: text/plain; charset=UTF-8
I am not an accountant. I have written accounting software (not GnuCash),
so I have some domain knowledge, but I am not an accountant. As such, my
first bit of advice is to talk to an accountant who is competent in your
jurisdiction, since local laws and practices may change how this should be
handled.
Given that, here's my advice.
It is reasonable to set up an equity account for each member of a
partnership, especially if each member can take money out ("draw") of the
business based on their equity. If Benjamin can take $1000 out of the
business to pay his personal rent, then Benjamin's equity is going to be
different than Stefan or Michele's equity. So setting up separate accounts
would make sense.
Traditional accounting practice is to use income/expense accounts to track
income and expense over a certain time frame, then at the end of the
accounting period to "close" those accounts, clearing their balances into
an equity account (Equity:Retained Earnings), and then distributing those
retained earnings to the equity partners, as appropriate. So if, in 2013,
your co-op made $38000 in sales and paid $26000 in rent and supplies, you
would debit your income accounts by 38000 (total), credit your expense
accounts by 26000, and credit your retained earnings account by 12000. Then
you would debit your retained earnings by 12000, and credit each of your
personal equity accounts by 4000 each.
Income and expenses are already (sort of) sub-accounts of equity, as equity
represents the value of the business owned by the owners, and income and
expenses represent increases and decreases in equity. So right away, seeing
"Assets:Current Assets:Expenses_Benjamin" is unsettling to me.
I would be more tempted to create an "Assets:Checking:Benjamin"
sub-account, and at the beginning of the month debit it by budget amount
crediting "Assets:Checking". A sale would debit "Assets:Checking", and
Benjamin buying a business-related supply would credit
"Assets:Checking:Benjamin". I believe it can be set up so that the register
or reports for Assets:Checking will include the transactions in the
sub-accounts, so it can be reconciled against the bank. If you go
over-budget, it would show up as a negative balance for your sub-account.
At least, that's how I would try to set it up. I don't know if that will
fully work, but it seems right to me.
On Wed, Jul 30, 2014 at 9:03 AM, Benjamin Melan?on <ben at agaric.com> wrote:
> We are a small collective, worker-owners each with an equal share in the
> company. We're moving to GnuCash for accounting and i have two questions
> about equity accounts and expense accounts.
>
> My first question is how to set up equity accounts. This is for a worker
> co-op, but any partnership would probably do the same.
>
> The documentation mentions creating an Equity subaccount for each member as
> an option ?
> http://www.gnucash.org/docs/v2.6/C/gnucash-guide/accts-types1.html ? which
> i've done, but i'm not clear what we put in as a contribution should
> balance *with*. Practically, we started the company with nothing, and so
> would be putting in our equity contributions from earnings.
>
> Say our first income was a $12,000 check. It goes in Assets:Current
> Assets:Checking and is balanced by an entry in Income:Sales. We could make
> three transactions where three debits from Income:Sales is matched by a
> credit each in Equity:Benjamin, Equity:Michele, Equity:Stefan?
>
> Because we are all always going to have equal equity we could skip
> accounting for it in Gnucash. The second question is i think parallel in
> how it would be structured and needs to be accounted for in GnuCash for our
> regular operation:
>
> How to set up accumulating expense accounts for each member.
>
> The idea is that as long as it's business-related, we let members of the
> collective control their own budgets. This would probably also be
> equivalent to giving departments their own budget. If the money isn't
> spent one month, it accumulates in the expense account for later months.
>
> I've read how this would be best covered by categories or tags, a feature
> GnuCash doesn't have, but i think there is in fact value to doing it with
> real accounts, if i can figure out what balances with what.
>
> We can create Assets:Current Assets:Expenses_Benjamin etc., and move $500
> each month in there from Income:Sales? But then in looking at an expense
> imported into Assets:Current Assets:Checking i'm just not sure how to say
> it's coming from Assets:Current Assets:Expenses_Benjamin and going to
> Expenses:Office Supplies, say.
>
> Am i close or far off?
>
> I have searched rather extensively for answers to this, and am eager to
> contribute to documentation once we figure this out!
>
> Thank you greatly for GnuCash and any help in using it,
>
> ben
>
> http://agaric.com
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