Register - transfer field & hidden accounts

[Michael Hendry]

On 14 May 2014, at 23:28, Tommy Trussell <tommy.trussell at gmail.com> wrote:

> On Wed, May 14, 2014 at 3:55 AM, Colin Law <clanlaw at gmail.com> wrote:
>> On 14 May 2014 09:24, david_lynch <david_lynch at blueyonder.co.uk> wrote:
>>> I am a novice user of gnucash, having recently moved from Quicken.
>>> 
>>> My data spans 20 years and I have many hidden accounts. When I bring up my
>>> account list in the transfer field of the register, somewhat to my surprise,
>>> all these hidden accounts appear. Is there a way of keeping them hidden from
>>> this view as well as the accounts tab?
>> 
>> If you select Placeholder as well as Hidden on the Edit Account dialog
>> then they will not appear in the transfer field popup either.
> 
> One thing I do, such as when I close a bank account, is rename the
> account so it's "out of the way." For example, when I close the
> account:
> 
> "Assets:Current Assets:BigBank Checking"
> 
> I rename the account to
> 
> "Assets:Current Assets:zClosed BigBank Checking”

Rather than change the name, I move closed accounts into an account called Assets:Current Assets:Closed Accounts.

No doubt there are other ways…

Michael


> 
> That way the closed account will appear at the end of its place in the
> Current Assets accounts list and I'm unlikely to choose it by
> accident. Then after a few months or years I might hide it if I don't
> want it to show up in the lists. Colin suggested another trick to hide
> the accounts even further without renaming it.
> 
> Obviously expense, income, or liability accounts can be handled in
> similar ways.
> 
> If you decide you should never have used an account in the first
> place, you can delete it, and GnuCash will ask you in which account
> you want its transactions to go.
> 
> 
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