How to enter a multiple line deposit

[Roderick A Anderson]

Thanks Robert. This is what I was thinking after I got some sleep. But now 
I know for sure.

Again thanks for the detailed answer.


Rod
-- 


On March 11, 2015 6:37:58 AM Robert Heller <heller at deepsoft.com> wrote:

> At Tue, 10 Mar 2015 17:09:06 -0700 Roderick Anderson <raanders42 at gmail.com> 
> wrote:
>
> >
> > I think this is the right question.
> >
> > I just took over (volunteered, railroaded) as the Treasurer for a small
> > club.  The previous treasurer used Quicken/Quickbooks but I run mostly
> > Windows free so that was not an option I cared for.
> >
> > I have GnuCash installed and the accounts mostly set up.  One of the
> > income sources for the club is membership.  I have run into two problems
> > while making my first entries.
> >
> > 1. The Income->Membership Dues entries are decreasing checking account
> > balance.  I am sure I will figure this out but a clue stick would be
> > appreciated.
>
> You probably have the columns switched or something (you are entering the
> splits 'backwards'). You withdraw from Income->Membership Dues and deposit
> into checking account.  A 'withdrawal' from an income account causes it to
> increase.  With double entry bookkeepping, certain accounts are 'sign
> reversed' -- these are accounts where money 'enters' -- Eg Income
> accounts.  I guessing you are entering the transactions on the
> Income->Membership Dues transaction page.  This is probably confusing you.  It
> makes more sense to enter the deposits on the checking account transaction
> page (see below).
>
> >
> > 2. How do I make a multi line 'deposit' transaction?  I would like to
> > see all the dues collect for a period (month) sort of like a deposit
> > slip.  Do I use some type of identifier that would group them together?
> >
> > Is this making any sense at all?  I could probably do it as a variation
> > on a split.
>
> Yes, it is just a split. You enter the total monthly deposit in the 'deposit'
> column with the account being the checking account. I presume that you make a
> single monthly deposit. Then you enter each check with a suitable description
> (eg Dues from member Joe, Dues from member Jane, Dues from member James, etc.)
> with the 'dues' account and the amount of the line item in the withdraw column
> -- under double entry booking you are transfering from the dues to the
> checking account (or something like that). If some of the deposit is something
> *other* than dues, you would of course record that as appropriate -- eg if
> your 'gift shop' sold some T-Shirts or something, you would withdraw that
> amount from 'sales' or 'gift-shop cash' or whatever.
>
> >
> > Unfortunately I do not have the system near by but I will be diving back
> > into it tomorrow after some sleep and coffee.
> >
> >
> > Rod
>
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