Tracking Projects

[Wm]

On Sat, 16 Jul 2016 21:33:15 +0100, in gmane.comp.gnome.apps.gnucash.user,
Katie Eldridge via gnucash-user <gnucash-user at gnucash.org> wrote:

> On 15/07/16 12:56, Hass, Michael wrote:
>> This works for invoices but not if you are paying routine expenses out 
>> of petty cash, with a credit card, or by check. You can post a bill to 
>> a Job but not a simple expense.
>>
>>             On Jul 13, 2016, at 5:26 PM, Pete Haworth
>>             <pete at haworths.org <mailto:pete at haworths.org>> wrote:
>>
>>             I am the treasurer for an organization that promotes
>>             musical concerts.  Is
>>             there a way for gnucash to associate income and expenses
>>             with a specific
>>             concert?  Right now I keep a spreadsheet to keep track
>>             since I can't find a
>>             way to do it in gnucash.  I guess it's a kind of project
>>             accounting.
>>             Thanks,
>>             Pete
>>
>>     Hi Pete,
>>     I think this should not be quite as awkward as the suggested
>>     steps... If you use the 'business features' you should be able to
>>     class each concert as a 'job' (or 'client' if that makes more
>>     sense for your situation - depends on what you mean by 'promote')...
>>
>>     Then each time you have expenses for that concert you mark the
>>     'default chargeback project' when entering the bill or expense
>>     voucher, mark the expenses as 'Bi' - billable items; and each time
>>     you receive income for that concert process via an invoice (even
>>     if you are not actually issuing an invoice).  The expense items
>>     will appear on the invoice to set against the income received, or
>>     you could use a combination of invoices and credit notes to set
>>     off the totals.  Then you can use the customer/job report to look
>>     at each concert.  I'm no longer working in this field so can't
>>     check for you, so experiment first using test data, especially if
>>     different concerts are 'promoted' on different basis...
>>
>>     Hope that helps,
>>     Katie
>>
> I've just checked this, and you can charge to 'jobs' from petty cash, 
> credit card or cheque, by entering each expense as a 'bill' rather than 
> straight into the transaction register.  Bills can be paid from petty 
> cash or credit card, so your reconciliation should not be a problem.  If 
> you were worried about extra overhead in listing vendors you could just 
> add a dummy vendor for 'shop'.

You've given very good responses in two recent threads on this, Katie.  Do
you think the Tutorial and Concepts Guide needs a bit of expansion ?
You're certainly coming up with practical stuff that I think is there but
would have to snuffle through to find.

It would make sense for you to write a para or two and get someone else to
bung that into the Guide if you don't want to do that yourself ...
otherwise I could try to cobble something together.  Seems a pity to not
grab your knowledge now if you're no longer using it on an every day basis.

Thoughts?

-- 
Wm