Edit a payment?

[R. Victor Klassen]

Not sure you’ve got the answer you need yet.   When you do the “Process Payment” thing, that puts a transaction from the Accounts Receivable account to the account you specify - normally petty cash,  or your bank account, or wherever the money goes.  I generally have an account for undeposited cheques which is where lots of payments go.    If you open the Accounts Receivable account, you can find the transaction - normally a search by date and/or payor would find it, but if you only have one, the search should be easy.   There you can edit the transaction to change the account at the other end.


On Jun 27, 2016, at 10:29 AM, Jacqueline Greenleaf <jacque at book-woman.net> wrote:

> Yes, the “Process Payment” is a business function (Business > Customer > Process Payment). I have a nano-business, so I issue Invoices, which post to Accounts Receivable, and the Process Payment function makes the proper credit/debit when payment is received.
> 
> And yes, I found the “Void Transaction”.
> 
> I’m not a formally trained accountant/bookkeeper, but in a previous life, I got pretty good at QuickBooks. So I know what GnuCash should be able to do, but it is structured differently than QB, and GnuCash requires a greater knowledge of double-entry accounting, including terminology, than QB does. 
> 
> While I’m quite sure that almost everything I want to know is somewhere in the gnu-cash manual, I am having a hard time finding it. When I left the job where I used QB, I left a simplified ‘How-to-do-X” manual behind for the next person, and I’m thinking that I might need to do the same for me for my own use of gnu-cash!
> 
> 
>> On Jun 26, 2016, at 5:00 PM, Mike or Penny Novack <mpnovack at mtdata.com> wrote:
>> 
>> On 6/26/2016 9:00 AM, Jacqueline Greenleaf wrote:
>>> I’m doing it the non-formal way.
>>> 
>>> I used the “Process Payment” function, and while I see the transaction in the transfer account I used, I don’t see how to edit it. Neither double-clicking on it nor selecting Edit on the menu gives me anything I can edit. I suppose a related question is how would I void a transaction.
>>> 
>> OK, I'll stick to the informal way.
>> 
>> a) Voiding a transaction.
>>  Are you saying that you are unable to delete a transaction? That if you have the transaction selected (in ANY of the accounts affected by that transaction) and you hit your "delete" key nothing happens?
>> 
>> b) Changing/editing a transaction:
>>   1) You can change things like date, check number, amount*, etc. working from any of the accounts selected.
>>   2) But to change an account, you must be in that transaction from another** of the accounts affected, not from within the account you want to change.
>> 
>> c) I haven't a clue what you mean by "process a payment". Are you using the business functions? I can't help you there.
>> 
>> Michael D Novack
>> 
>> * In pretty much all of this I am talking about SIMPLE transactions, not splits, and certainly not complex two way splits. I think you should be way beyond the sort of matters you are asking about now before you begin with splits, especially spits on both sides (BOTH the debit side and the credit side involve multiple accounts).
>> 
>> ** Even the simplest transactions have two sides, two accounts are affected. If you entered a transaction:
>> debit    account A      amount Z
>> credit   account B      amount Z
>> 
>> and you realize oops, I meant that to be C, not B, you open account A, find the transaction, and change the other account form B to C. You CAN'T do it by opening account B and trying to change it there. This has special relevance for dealing with amounts in either the Orphan or Imbalance special accounts. To fix those you first open say Imbalance, find the transaction you need to fix the amount, note the OTHER account referenced, open THAT account, find the transaction, and change Imbalance to what it should be.
>> 
>> 
>> 
>> 
> 
> 
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