Posted A/R invoice credited to checking account

[Adrien Monteleone]

Rich,

View those invoices and check that the Posted Account is 'Assets:Current Assets:Accounts Receivable’.

If it is somehow set to your checking account, you will have to change that. Likely, you might have done this when posting. You would have used the Post To Account drop down, or selected the New button and created an account for your checking account and now that is what is getting posted to. Simply use the drop down and set it correctly.

But since you mention the A/R balance changes when you unpost the invoices, I think it more likely that you are setting the individual item/service lines of your invoices to be assigned to your checking account rather than an income account.

Be sure to have created your needed income accounts first to categorize your revenue as you desire. Then assign individual invoice lines to their respective income accounts. The checking or other asset accounts shouldn’t normally be part of your invoice accounting.

-Adrien


> ------------------------------
> 
> Message: 12
> Date: Mon, 3 Apr 2017 14:33:48 -0700 (PDT)
> From: Rich Shepard <rshepard at appl-ecosys.com>
> To: gnucash-user at gnucash.org
> Subject: Posted A/R invoice credited to checking account
> Message-ID: <alpine.LNX.2.11.1704031427190.14105 at localhost>
> Content-Type: TEXT/PLAIN; format=flowed; charset=US-ASCII
> 
>   I'm sure this is a new user error, yet I don't see what I've done
> incorrectly.
> 
>   When I sent invoices to two clients I entered them using Business -> New
> invoice. Entering the clients, jobs, invoice numbers, and amounts I saved
> the transactions, then posted the invoices. However, they also are shown as
> credit transactions to my checking account even though they have not yet
> been paid. This throws off the checking account balance.
> 
>   When I unpost the invoices the checking account and a/r registers are off.
> Your perspective will help me see what I've done incorrectly.
> 
> TIA,
> 
> Rich