Year end options

[David]

Or you could just mark those original accounts as Hidden & Placeholder directly (i.e., without deleting any transactions or accounts) .

David 



_____________________________________________
From: John Ralls <jralls at ceridwen.us>
Sent: Wed Mar 15 18:27:51 GMT+05:00 2017
To: Alain Dormoy <cageda at bbox.fr>
Cc: Gnucash <gnucash-user at gnucash.org>
Subject: Re: Year end options



> On Mar 15, 2017, at 1:52 AM, Alain Dormoy <cageda at bbox.fr> wrote:
> 
> In fact, the main reason is to be able de delete old accounts that will never be used again, form the CoA. 
> 
> For instance, everytime I take a trip I open *new* accounts, eg London:Flight, London:Hotels, London:Car rental, London:Restaurant etc...
> As I have been doing this for 8 years, when I want to enter a transaction in one of those, I have to scroll down dozens and dozens of accounts before finding the relevant one. 
> 
> Even though I have "closed my books" at the end of each year, and the balance of those account is zero, I fear if I delete them from the CoA, something will get unbalanced somewhere. Maybe I'm wrong or am I?

It depends. If you were to delete all of the splits from those accounts then all of the transactions which included the splits would become unbalanced. The correct way is to create a new Expenses:Old Trips (name doesn't matter, of course) and assign the splits to that account when you delete the others. Afterwards you could mark Expense:Old Trips hidden and placeholder so that it's not in the account selectors or CoA. Next year when you want to flush this year's trip accounts you unmark it as a placeholder, delete the accounts, and re-mark it.

Regards,
John Ralls

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