Showing paid ahead customer balances

[Adrien Monteleone]

Roger,

I use an account called Liabilities:Customer Deposits.

When I receive the funds I debit cash/checking and credit the Customer Deposit liability account.

When I apply their deposit to an invoice, I ‘pay’ the invoice with that liability account.

You probably will want to make sub-accounts for each customer under that Customer Deposits account.

Unfortunately, this does not combine with a customer report as those funds never enter the A/R account. I’m not sure if there is a way around that as technically, these ARE liabilities, not assets. I suppose it would be nice if the business features included a special Customer Deposit account and the customer report considered it when executing. You might want to file an enhancement request.

Regards,
Adrien

> On Nov 2, 2017, at 10:54 AM, rmomxtx at gmail.com wrote:
> 
> Is there a way to show paid ahead customer balances on the balance sheet?
> They show by customers overview as negative balances per customer but not on
> the balance sheet that I can find. 
> 
> 
> 
> I would like to see the total balances on the balance sheet as a liability
> against a cash reserve for a specific item that some families pay ahead for
> the entire year. Otherwise it is a quarterly charge. The product is student
> materials, the programmed texts they use to study. The idea is to have
> visibility of these paid ahead balances to keep them in a physically
> separate fund.
> 
> 
> 
> Thanks,
> 
> Roger
> 
> 
> 
> 
> 
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