[GNC] Post invoice still wants to be paid

[Geert Janssens]

Op dinsdag 31 juli 2018 18:59:07 CEST schreef Adrien Monteleone:
> 1. Find and select the transaction for the payment.
> 2. Right-click the transaction and choose ‘Assign as payment...’
> 3. This brings up the Process Payment dialog.
> 4. Select the bill, be *careful* to make sure the payment amount, payment
> date and Num are all correct. (GC has a tendency to set the date as today,
> rather than the original transaction date so you might have to change it,
> as well as re-enter the transaction/check #)

This should no longer be an issue if you edit an existing payment. I have just 
tried this and in all cases the payment date is preserved.

> 
> A slight variation of this second method is to,
> 1. Choose Process Payment from the Business > Vendor menu
> 2. Enter the vendor, you’ll see all outstanding bills and unassigned (pre)
> payments. 3. Simply select both the invoice and the payment, be sure the
> date, amount and Num/Memo details are all correct, double check the account
> to credit (usually checking or cash) and click OK.
> 
Even in this case the date and Num/Memo details are preserved although it's 
less obvious in the payment dialog. Each pre-existing payment that you select 
from the list will retain its num and memo information. Only if the final 
transaction would result in an additional payment transaction (which can 
happen if the balance of all selected payments and invoices in the list is not 
0) the values of the num and memo field are used for the new payment 
transaction. 

> On a side note, it appears you are either using a custom A/P account or
> renamed the original A/P account. I’m not sure about renaming, but custom
> A/P accounts might not always work well with the Business Features.
> (perhaps this was the original cause of the dissociation - renaming the
> account) One of the more seasoned users or developers would need to advise
> on this point. You can certainly have an “Other A/P” account(s) and even
> make them children of the main A/P account that you manually make entries
> to, but the Business Features are really looking for only one account in
> the tree of type A/P and with the name Accounts Payable. (same goes for
> receivables) And you should rarely if never manually edit transactions in
> either of the default A/R or A/P accounts.

I don't know for sure if parts of gnucash will have issues with multiple A/P 
accounts. I don't think so as we have always supported this for multi-currency 
situations. However several reports are not geared towards handling with 
multiple A/P accounts at once. Several reports will only show results based on 
one A/P at the time. So see results from another A/P one would have to adjust 
the report settings to see that A/P.  But it's not possible to report on two 
A/P accounts together in a single report.

In general there should be no need to have multiple A/P accounts and in many 
cases the motivations to create multiple A/P accounts come from a 
misunderstanding of how accounting works.

For full disclosure I'll note for my own company I have two A/P accounts on 
request of my accountant. So it does happen... The motivation here is that my 
company has two distinct activities with different tax rules and the 
accountant wants to track these separately. For unrelated reasons I'm no 
longer tracking this company in gnucash though so I don't know if all the 
obscure corners of gnucash can handle it properly.

Regards,

Geert