Creating Account for each Vendor to avoid Creating and Paying each Bill?

[Rich Shepard]

On Wed, 14 Feb 2018, Fran_3 via gnucash-user wrote:

> For each Vendor Payment we must first create a Bill and then Pay
> that bill so that it remains associated with the vendor. That's a
> lot of clicking and typing.

Fran3,

   Er, ... no.

   Before you create any bill (duck or no duck) enter all your vendor data:
name, address, whatever. Do this for all your vendors. Also do it for any
customer/client who you bill for revenue.

   Once you have those set up you can enter a new bill or invoice, post them,
then pay the bill. Equivalent work flow for customers/clients. Look at the
Business -> Customer and -> Vendor menus.

> In the chart of accounts under say... Expenses > Office Supplies
> we create sub accounts for each Office supply vendor...

   Since you want to track each vendor, then yes. E.g., under Expenses:Office
Supplies:Staples or Expenses:Office Supplies:Office Depot. You'd do the same
thing for insurnace; e.g., Insurance:Employee Health, Insurance:Auto, etc.

   Under Business -> Vendor -> New Vendor enter all your office suppliers.

   When you receive a bill from each, enter it via Business -> Vendor -> new
bill. Then post it. It goes to Accounts Payable.

   When you want to pay the bill go to Business -> Vendor -> Process payment.

> Than from the check register just assign that payment to that account...

   When you pay the bill

   Also, download and use the gnucash-help and gnucash-guide docs.

Regards,

Rich