[GNC] Getting My Account To Trial Balance

[H M MacDonald OBE]

We aren’t a business – we are a social club.  Most of our income is derived
from subscriptions or donations or ticket payments for our social functions.
Our expenditure is on running costs like postage, stationery and hotel
charges for meals and functions.  The profit is the overall profit when the
expenditure is deducted from the income.   The software is fine for
recording everything and for calculating the profit and loss but at the year
end we will need to produce a balance sheet and that’s where the problem
appears to come up.  I’m really sorry if I’m wasting all your time – you’ve
all been really helpful and maybe its just that gnucash won’t do what we
expect.

From:  gnucash-user
<gnucash-user-bounces+spahonsecobe=gmail.com at gnucash.org> on behalf of David
Carlson <david.carlson.417 at gmail.com>
Date:  Friday, 27 July 2018 at 14:19
To:  Hugh MacDonald OBE <sassunachobe at gmail.com>
Cc:  Gnucash Users <gnucash-user at gnucash.org>, Stan Brown
<the_stan_brown at fastmail.fm>
Subject:  Re: [GNC] Getting My Account To Trial Balance

If you sold an asset that is valued in units other than your currency then
read the chapter of the manual about capital gains about how to enter your
profit.

Otherwise tell us more about the transaction where that profit appeared.

David C

On Fri, Jul 27, 2018, 4:11 AM H M MacDonald OBE <sassunachobe at gmail.com>
wrote:

>  My accounts are showing a profit of £20.99  which shows as an Imbalance of
>  £20.99.  Sorry to be a bit slow on all of this but are folk saying that the
>  £20.99 needs to be added to current assets/equity to make the trial
>  balance?
>  I¹ve tried that and it still fails.  It can¹t be added to the income  as a
>  profit since that will make the profit double.  Clearly there¹s something
>  I¹m still not getting ŠŠŠ
> 
>  Thanks to everyone for their input so far.
> 
>  From:  gnucash-user
>  <gnucash-user-bounces+spahonsecobe=gmail.com at gnucash.org> on behalf of
>  Stan
>  Brown <the_stan_brown at fastmail.fm>
>  Date:  Thursday, 26 July 2018 at 13:21
>  To:  GnuCash User List <gnucash-user at gnucash.org>
>  Subject:  Re: [GNC] Getting My Account To Trial Balance
> 
>  David T. wrote:
> 
>>  >  For those who *do* have such holdings, a balanced transaction will
>  still fail
>>  >  the trial balance if the gain or loss isn?t entered. In this instance,
>  there
>>  >  will be no entries in IMBALANCE-XXX, since each transaction balances.
>>  >  Example: buy 10 shares of X for $100, using cash from your checking
>  account
>>  >  (credit/debit of $100). Then sell those shares for $150 (debit/credit of
>>  > $150).
>>  >  Both transaction balance?but where did that extra cash come from?
>  Without
>>  >  entering the gain of $50 as income, the Trial balance will fail.
> 
>  Is that really what happens?  I can't understand why, if it does. Yes, you
>  end up with an extra $50 in cash, and you also end up with MINUS $50 in the
>  investment: the original debit of $100, and the sale credit of $50, leaving
>  a credit (minus) balance of $50. As far as I can see, the trial balance
>  still balances.
> 
>  Of course, a negative balance in an investment account should raise a red
>  flag when (if) yo notice it: "Oops, I forgot to enter the gain as a
>  transaction." But I don't see how it should make the trial balance fail.
> 
>  BTW, instead of a separate transaction, I might record the gain as a split:
>  Assets:Cash $150 debit
>  Assets:Investment $100 credit
>  Income:Gain on investments $50 credit
> 
>  Is there any disadvantage to doing that, versus two transactions?
>  Assets:Investment $50 debit
>  Income:Gain on Investments $50 credit
>  Assets:Cash $150 debit
>  Assets::Investment $150 credit
> 
>  --
>  Stan Brown
>  the_stan_brown at fastmail.fm
>  http://BrownMath.com
>  http://OakRoadSystems.com/
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