[GNC] Payroll - How to generate a Paystub

[R. Victor Klassen]

I use three part cheques with the the cheque on the top of the page and two stubs below.  One to keep, one to go (attached to the cheque) to the employee.

This did require some setup to get enough lines to print without overprinting the cheque itself.

With the right cheque format (which may need to be custom), you can get all the contents of the lines in the split to appear on the stub.

At that point, it’s a matter of making the gross amount and each of the deductions an individual line in the splits of the transaction.  The descriptions and amounts, but not the account names, appear on the stub.  What exactly the breakdown is of all those deductions (and possibly additions) depends on your jurisdiction.  Where you just have one employee, there’s no point automating the process of filling in the split - although you might need a spreadsheet or some other form of assistance to calculate the values to go in the various fields.

I don’t include YTD as those are not required in my jurisdiction, and I don’t know how I would put them in using split lines.   I could perhaps hack them into the description fields of the non YTD amounts.

> On Jun 11, 2018, at 9:01 AM, MichaelK <mkerins at halstead.com> wrote:
> 
> What do you send your employee(s) along with their paycheck?  I have one
> employee and pay him twice a month.  Ordinarily, a paystub would accompany
> the paycheck and list Salary and Withholdings for the pay period along with
> Salary and Withholdings YTD.
> 
> I understand gnucash does not have an integrated payroll system, but once I
> add the split for my employee in the Expense:Salary and Liability:Tax
> accounts, I need to send a paystub with that information along with the
> paycheck to the employee.  There is no magic needed here, and seems like a
> pretty basic principal since we have the notion of Employees.
> 
> I tried working with a modified Transaction Report, but that doesn't really
> get me there.
> 
> Has anyone come up with a solution for this?  
> 
> Thanks.
> 
> 
> 
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