[GNC] Forward payments

[Colin Law]

You can edit the transfer into the expense account and change the
recipient to be the asset acct.  You will get a warning that you are
changing a reconciled transaction but it will not affect the reconcile
(just make sure you don't change the amount transferred).

Colin

On 29 June 2018 at 04:34, Tony Vanson <tonyvans70 at gmail.com> wrote:
> My thanks to all respondents. It is finally making sense to my befuddled
> brain.
> However I have one more spanner in the works. I had already transferred
> funds from my Current Assets:Bank account to Expenses:Staff.
> My Bank account has been reconciled.
> What, if any, process is available to transfer the forward payment funds
> from Expenses:Staff to the newly created Current Assets:Forward Payment
> Credit account without messing things up, or would I need to delete the
> original transfer and re-enter it to reflect the new process?
> Thanks again for all your patience.
> Cheers
>
>
> On Fri, Jun 29, 2018 at 12:13 AM, Stephen M. Butler <kg7je at arrl.net> wrote:
>
>> On 06/28/2018 12:25 AM, Tony Vanson wrote:
>> > Thank you for your quick response. My Staff account is set up as an
>> Expense
>> > not as an Asset. In this particular case would I need to set up a new
>> > account Current Assets:Staff - as a child account under Current Assets?
>> > Cheers
>>
>> I would set it up as an asset.  Even if you physically handed them the
>> cash and they physically put it into their wallet for future
>> disbursement as needed, it is still your asset.  If anything is left
>> over when you return it would come back to you for put back into the bank.
>>
>> I presume you will get periodic statements about how that asset is being
>> disbursed so you can make the appropriate entries to transfer funds to
>> the appropriate expense accounts (just like you do now, except the asset
>> side is not the bank but the "staff accountant").
>>
>> That way you could notice if the funds were running short and do online
>> banking to send more funds to that person.
>> > On Thu, Jun 28, 2018 at 2:08 PM, Maf. King <maf at chilwell.net> wrote:
>> >
>> >> On Thursday, 28 June 2018 07:53:02 BST Tony Vanson wrote:
>> >>> Hi all,
>> >>> Hopefully someone can advise me how to treat the following problem
>> which
>> >>> stumps me.
>> >>> I am using GNUcash 2.6.18 on Windows 10.
>> >>> I shall be away for several months and have transferred credit from my
>> >>> Savings account to my Staff account with a lump sum amount for her to
>> pay
>> >>> her Salary, Electricity, Pool chemicals, Internet access etc, on the
>> due
>> >>> date. All these are set up as expense accounts.
>> >>> All accounts, apart from her Salary and Internet access, are variable
>> in
>> >>> amount and payment date.
>> >>> I assume that I have to split the lump sum to the various accounts as
>> >> they
>> >>> are paid or is there some other method?
>> >>> I also need to take into account that the payment I've made to the
>> Staff
>> >>> account may be too small or too large.
>> >>> Any enlightenment to a personally perplexing problem would be greatly
>> >>> appreciated.
>> >>> P.S. I only use GNUcash for my personal information and does not have
>> any
>> >>> taxation or other legal requirement.
>> >>> Cheers
>> >> Hi Tony.
>> >>
>> >> Do you have accounts in GC that represent your Savings account & Staff
>> >> accounts?
>> >>
>> >> To me it seems that you should let GC reflect reality - you've got a
>> >> transaction from Assets:Savings to Assets:StaffAccount.  as the payments
>> >> are
>> >> made, you have transactions between Assets:StaffAccount & expense
>> accounts
>> >> as
>> >> appropriate. (presumably, you could be emailed details of payments made
>> to
>> >> keep your GC up to date?)
>> >>
>> >> If, on your return, you have balance left in Assets:StaffAccount, just
>> >> record
>> >> a transaction putting it back into savings.
>> >>
>> >> HTH,
>> >> Maf.
>> >>
>> >>
>> >>
>> >>
>> >>
>> >
>>
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>
>
>
> --
> *Tony Vanson*
>
> *The older I get,*
> *the better I was*
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