[GNC] how do I get different dates for balancing transactions when transferring amounts between two accounts

[Kate Kelly]

Hi Rufus,

I am a bookkeeper and former CPA.

An account that is often used for checks not yet sent to the bank is
"undeposited funds." This is similar to a suspense account in that there is
a timing difference between the receipt of a check and the time you
actually deposit it.  You could debit the undeposited funds account for the
amount of the payment. When the check clears the receiving bank, credit
Undeposited Funds and debit your Checking account.  You could add the check
number to the memo line or record the deposit as DEP#### (#### being the
check number.

1.  Write check # 1718 for $100:
   Undeposited Funds  $100
   Checking Account A             $100

2. Check clears the receiving bank:
   Checking Account B $100
   Undeposited Funds.              $100

I hope this helps.

Kate


On Mon, May 14, 2018, 3:21 PM RL <rlaggren at mail.com> wrote:

> I have two bank accounts on which I regularly write checks to transfer
> amounts between them. Downloading the ofx files from each bank, I have,
> for those checks, transactions with different (correct) dates in each GC
> account which represent the left and right side of the same accounting
> transaction. For purposes of reconciling against the bank statements,
> these dates must remain different in their separate GC accounts, even
> though they are opposite ends of the same accounting transaction.
>
> GC wants to make the balancing transactions in each GC account one
> single identical transaction (except for the proper credit/debit column,
> depending on which account I'm looking at). I don't see how to work this
> and maintain both accounts true to their source, the bank transactions.
> The date is also important because at times it matters when a check was
> cashed and when it was payed by the originating bank; there needs to be
> an accurate record of this. An additional, maybe lesser, problem is that
> GC's methodology makes the transaction number the same in each GC
> account. Since the trans number is one of the most easily noted text
> fields, I have been using it to quickly/easily identify "deposits" - but
> this won't work if I want to retain the check number in that field (very
> important). Also, a check number on a deposit line doesn't seem
> particularly proper.
>
> How is this handled in GC?
>
>
> Thanks
> Rufus
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> If you are using Nabble or Gmane, please see
> https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>