[GNC] Modelling employee expenses

[Adrien Monteleone]

So if I travel to Oregon in my car that takes regular gasoline, I have to avail myself of ‘full-service’ and can’t pump it myself?


> On May 22, 2018, at 6:46 PM, Rich Shepard <rshepard at appl-ecosys.com> wrote:
> 
> On Tue, 22 May 2018, Matthew Pounsett wrote:
> 
>> No, I have an expense item from an employee which they need to be
>> reimbursed for. The employee includes as part of their expense report a
>> receipt from the original vendor, which I'd like to track as a bill (for
>> the reasons stated in my first email).
> 
> Matthew,
> 
>  Thanks for clarifying. Since you're re-imbursing your employee your
> bookkeeping system (GnuCash) doesn't need to know the vendor. If I were you
> and wanted to track employee re-imbursements by vendor I'd keep a
> spreadsheet or text file with that information. Or, I'd enter the vendor's
> name in the transaction's memo field.
> 
>> You mentioned you don't have employees... in your region can you get to
>> balance sales tax from purchases against sales tax from sales? If so, how
>> do you track an out of pocket expense that your corporation needs to
>> reimburse you for when there are sales taxes involved?
> 
>  Oregon, for better or worse, does not have any sales taxes. We have high
> property and income taxes instead so we residents pay for what visitors get
> for free. For example, a cousin of mine lived in northern California and
> built his house there. He drove up to Medford, OR, to purchase all the
> materials -- tax free -- and saved all the California tax amounts. We also
> cannot pump gasoline into our vehicles (unless they're motorcycles), but I
> can drive my diesel pickup truck to the same station and pump the diesel
> fuel myself. Never look for logic (or rationality) when it comes to
> politics.
> 
>  Your accountant can probably advise you how to keep your books for
> employee expenses, vendors, and sales taxes. I've had my accountant advise
> me how to handle transactions that are not blazingly obvious to me as a
> non-finance professional.
> 
> Best regards,
> 
> Rich
> 
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>